Executive Assistant

Adecco is currently hiring an Executive Assistant for a full-time opportunity in Richmond, BC. This role is ideal for an experienced administrative professional who excels at supporting senior executives, managing complex schedules, and coordinating high-level business operations in a fast-paced corporate environment.
In this position, you will provide executive-level administrative support, manage calendars and travel arrangements, prepare confidential documentation, coordinate meetings and events, and serve as the primary point of contact for the Executive's office.

• Pay Rate: $75,000 - $105,000 per year, based on experience
• Location: Richmond, BC
• Schedule: Monday to Friday
• Employment Type: Full-Time | Permanent

Responsibilities

• Provide executive-level administrative support and act as the primary point of contact for the Executive's office.
• Proactively anticipate the Executive's needs and manage daily priorities.
• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Act as a gatekeeper by prioritizing requests and ensuring efficient use of the Executive's time.
• Screen and route phone calls, emails, correspondence, and inquiries appropriately.
• Draft confidential reports, letters, memos, agendas, presentations, and other business documents.
• Coordinate domestic travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare and submit accurate expense reports.
• Compile monthly operational reports, safety reports, equipment meeting reports, and other executive reporting.
• Take meeting minutes during Operations meetings and distribute follow-up documentation.
• Organize Operations Leadership Team meetings, including room bookings, catering, meeting materials, and logistics.
• Coordinate employee engagement activities, office events, recognition initiatives, and celebrations.
• Support special projects and provide additional senior administrative assistance as required.
• Collaborate with internal departments to support the overall success of the Operations team.

Qualifications

• Must be legally eligible to work and reside in Canada.
• Undergraduate degree in Business Administration or a related diploma.
• Minimum 10 years of experience supporting senior executives in a corporate environment.
• Experience working with Executive Officers, Senior Management, and leadership teams.
• Construction industry experience is considered a strong asset.
• Advanced proficiency with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Visio.
• Excellent organizational, time management, and multitasking skills.
• Proven ability to manage confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Exceptional attention to detail and follow-through.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong relationship-building and interpersonal skills.
• Positive, collaborative, and proactive approach to supporting executive leadership.

Why Apply

• Join one of Canada's most established construction organizations with over 100 years of industry leadership.
• Work directly with senior executive leadership and contribute to key business operations.
• Competitive salary based on experience.
• Comprehensive benefits package.
• Bonus eligibility.
• Opportunity to work in a collaborative, professional, and growth-focused environment.

Interested in this position? Apply now! Our dynamic recruitment team looks forward to helping you take the next step in your career.
At Adecco, our purpose is simple: to make the future work for everyone. We live our values - Passion, Collaboration, Inclusion, Courage, and Customer-Centricity - by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from people of all backgrounds and identities. Together, we are shaping a future that works for everyone.
If you would like to learn more about Aspire Academy to enhance your skills for your next role, feel free to ask.