Office Manager, Executive Leadership

Position: Office Manager, Executive Leadership Support
Improve the lives of others while Caring. Connecting. Growing together.

Job Description - Office Manager, Executive Leadership Support (2390044)
Optum Insight is improving the flow of health data and information to create a more connected system. We remove friction and drive alignment between care providers and payers, and ultimately consumers. Our deep expertise in the industry and innovative technology empower us to help organizations reduce costs while improving risk management, quality and revenue growth. Ready to help us deliver results that improve lives?

Join us to start Caring. Connecting. Growing together.
The Office Manager, Executive Leadership Support position is responsible for overseeing the day-to-day operations of the office, ensuring an efficient, professional, and well-organized work environment. This role serves as a central point of coordination for administrative processes, facilities management, workplace services, employee support, and special projects. The Office Manager, Executive Leadership Support role partners across departments to improve operational efficiency, enhance the employee and visitor experience, and support organizational objectives.

Primary Responsibilities:

Office Operations & Administration  Manage daily office operations, administrative functions, and general workplace requests from intake through resolution
Establish and maintain office policies, procedures, and best practices
Coordinate office logistics, workspace planning, meeting room reservations, access needs, and facility support
Ensure office environments are organized, safe, professional, and operationally efficient
Maintain office records, supplies, equipment inventories, badge and print access processes, and Business Segment Liaison activities as needed
Support office safety and front-office processes, including reception voicemail review, first aid support, and related workplace procedures
Executive Assistant support to onsite C-Suite leadership

Employee & Leadership Support  Coordinate onboarding and offboarding activities, including completion of required onboarding and QMS-related training documentation
Serve as a point of contact for workplace questions, resources, administrative support, and cross-functional team needs
Support leadership meetings, team events, offsites, and employee engagement activities
Provide executive administrative support as assigned, including calendar management, meeting coordination, travel arrangements, and hotel bookings
Provide administrative and operational support to assigned business teams, including order production or regional business support activities

Financial & Budget Administration  Code invoices, purchase orders, expense reports, vendor payments, and related transactions in applicable systems
Identify opportunities for cost savings and operational efficiencies
Manage catering coordination, vendor relationships, and invoice submission for office and meeting needs

Meetings & Events  Plan and coordinate meetings, workshops, town halls, and special events
Manage conference room reservations, catering, technology setup, meeting materials, and day-of logistics
Prepare meeting agendas, materials, presentations, and communications
Ensure seamless execution of both in-person and virtual events

Identify and implement process improvements to enhance efficiency and employee experience
Support organizational initiatives and special projects as assigned
Promote a culture of service excellence, accountability, and collaboration
Ability to manage multiple priorities in a fast-paced environment
Demonstrated problem-solving and decision-making skills
You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on…