Executive Assistant

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Founded and based in Richmond, BC, Ideon Technologies uses the energy from supernova explosions in space to image deep beneath the Earth’s surface. The world pioneer in cosmic-ray muon tomography, Ideon has developed the REVEAL™ Subsurface Intelligence Platform™, comprising an advanced suite of proprietary data-generation hardware, software, AI-powered services, and multi-physics fusion that provide x-ray-like visibility deep underground and unlock the exponential power of integrated spatial data.

By transforming muon data into reliable 3D density maps, Ideon helps geologists identify, map, characterize, and monitor mineral deposits with confidence. This reduces risk and cost of traditional methods, while saving time, optimizing return, and minimizing environmental impact across the mining value chain. In turn, this is helping accelerate the world’s transition to low-impact mining and transform how companies recover the critical minerals required to power the global shift to clean energy – improving peoples’ lives and enhancing economic prosperity.

We are a dynamic tech scale-up of nearly 70 employees that is entrepreneurial by nature and focused on doing things right to deliver great customer outcomes. And we are committed to seeking the best brains and the most exceptional humans, wherever they come from and however they happen to be packaged.

We are seeking an Executive Assistant to play a key role in providing proactive strategic and administrative support to our executive leadership team. This role ensures our executive team operates at peak effectiveness during a period of rapid global growth — reducing noise, increasing clarity, and enabling leaders to focus on the highest-value interactions and decisions.

You will report directly to the Chief Experience Officer (CXO) and support an executive leadership team (ELT) comprised of six leaders overseeing all aspects of Ideon’s business, including product development, operations, go-to-market, corporate development, finance, and customer and employee experience.

You thrive in a fast-paced and dynamic setting, balancing multiple priorities with confidence, and operating as a trusted partner—helping to unlock full potential and ensure focus and efficiency of our executive team, and the wider business. You are a generalist who can see what needs to get done, how it can be done, execute what’s required with ownership, deftness, and precision.

Your impact will be felt in increased leadership cohesion (and therefore less opportunity for friction), increased execution velocity, and consistently clear, professional interactions across all stakeholders. As Ideon scales globally, this role will be essential to maintaining discipline, alignment, and operational excellence across the executive team.

• Manage dynamic and complex calendars, meetings, and email for ELT members.
• Support ELT decision-making and effectiveness by gathering information, preparing meeting materials, and tracking key deliverables.
• Monitor and prioritize incoming communications to ensure timely follow-up and response.
• Coordinate leadership and board meetings, including agenda prep, tracking and following up on action items, logistics (i.e. invites, refreshments); drive the advance collection and distribution of materials with ample time for prep.
• Arrange ELT travel for meetings and conferences (i.e. flights, hotels, transfers), ensuring responsible and efficient use of company resources while also adhering to business continuity protocols.
• Serve as the first point of contact for ELT-related internal and external stakeholders, maintaining professionalism and confidentiality.
• Manage ELT expense reconciliation, invoices, and purchasing requests.
• Maintain highly organized and efficient systems for document and information management.
• Prepare, proofread, and manage correspondence, presentations, and reports with accuracy and professionalism.
• Ensure adequate ELT coverage, including rotation of authority, vacation oversight, and maintaining the ELT out-of-office calendar.
• Support ELT timekeeping and…