Subcontract Administrator

Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness.

• Coordinate and manage the Subcontractor pre-qualification process
• Administer and distribute Master Agreements for Subcontractors
• Review Agreement modifications providing advice and interpretation to Ops team
• Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
• Issue Work Authorizations & Change Orders
• Review and process Subcontractor monthly invoices
• Review of Contracts for Subcontractor
• Assist Subcontractors & Bosch PM’s with contract or status inquiries
• Support month-end and year-end close activities
• Monitor timely submission of Certified Payroll & OCIP as related to compliance
• Maintain compliant audit files and support internal and external audit requests
• Maintain current knowledge of relevant subcontract procedures and practices
• Special projects as assigned
• Other duties as assigned

• At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance
• Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases
• Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests
• Demonstrated ability to work under pressure, multi-task, and meet deadlines
• Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities
• Customer service-focused mindset to assist Subcontractors and internal teams with inquiries
• Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders
• Construction projects accounting experience

• Bachelor’s Degree in Business Administration, Contract Management, or a related field
• At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance
• Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP)
• Knowledge of subcontractor procedures, practices, and compliance standards
• Familiarity with month-end and year-end close activities in a contract or compliance environment
• Previous experience managing and interpreting Master Agreements or agreement modifications
• Experience supporting special projects related to contract or compliance management
• Experience with Microsoft D365

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Salary Range: $75,000 - $85,000 DOE

Backed by more than a century of Bosch innovation, Bosch Building Technologies North America is driven by a simple belief: buildings should protect, inspire, and empower the people inside them. We partner with organizations to create smart, connected environments that feel safer, work smarter, and support a more sustainable future. With decades of regional experience and teams rooted in communities across North America, we bring together integrated security, fire detection,…