Operations and Executive Support Coordinators

Peatech is hiring two coordinators to support Peatech’s operations and executive day-to-day priorities. Each coordinator will own assigned areas and provide backup for the other.

• Monitor reservations across all listing platforms and keep calendars synchronized to prevent double bookings.
• Respond to guest inquiries and concerns promptly, escalating issues that need management attention.
• Keep approved property listings accurate and complete, including photos, descriptions, amenities, and availability.
• Track cleaning, maintenance, guest requests, and other property tasks through completion.

• Review each associate’s weekly report in the company drive and follow up on missing or incomplete reports.
• Compare reported work with assigned tickets, submitted files, agreed milestones, and other available evidence.
• Maintain a performance tracker covering deliverables completed, deadlines met, work awaiting review, unresolved blockers, and follow-up actions.
• Request confirmation from the appropriate project lead before marking technical work as accepted.
• Prepare a payment review summary showing agreed compensation, approved milestone or performance payments, and any items requiring management review. Management makes the final payment decision.

• Maintain a company-wide action tracker with owners, deadlines, and status updates; follow up until open items are resolved.
• Turn meeting decisions into tickets and confirm they are assigned to the right people.
• Organize expenses, receipts, invoices, and supporting records so they are ready for accounting and tax preparation.
• Maintain an inventory of company assets and help gather records for valuation and patent applications.
• Manage executive meeting calendars and send timely reminders.

• Coordinate corporate documentation and follow-ups with professional advisers, while keeping organizational documents complete and organized.
• Help promote company initiatives, announcements, and social media channels.
• Support the marketing team with campaign coordination, content schedules, and follow-up tasks.

• Create simple checklists and procedures for recurring work, including weekly reporting, guest responses, expense submission, and meeting follow-up.
• Track contract renewals, subscriptions, filing deadlines, and other important dates.
• Help onboard new associates by confirming they have their assignments, reporting templates, and appropriate access.
• Produce a concise weekly management dashboard showing property issues, project progress, overdue tasks, missing records, and decisions needed from leadership.

• Handle company, worker, financial, and guest information confidentially and flag urgent issues promptly.
• Strong organizational, multi-tasking, and follow-up skills with rigorous attention to detail.
• Experience with online booking/calendar management, document control (Google Drive/Sheets), and operational trackers.
• Ability to review weekly associate reports, cross-reference tickets and deliverables, and prepare executive summaries.
• High level of accountability, professional communication, and ability to handle sensitive executive matters.
• Competitive compensation with performance milestones and regular review.
• Comprehensive exposure across expanding operations at Peatech.
• Flexible working arrangement with direct mentorship from leadership.
• Structured procedures and templates with opportunities for career growth.