Faculty Financial Coordinator

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Hiring Range: $61,954.88 - $77,443.60

Contract type:
Full time

Employment type:

Permanent

Work location:

Faculty of Mathematics
- Dean of Mathematics Office
- Financial Operations

The Financial Coordinator supports the administration and coordination of financial operations for assigned departments, faculties, portfolios, institutes, or administrative units. The role contributes to accurate, timely, and compliant financial operations by administering financial processes, maintaining financial information, supporting monitoring and reporting activities, and providing information and guidance on established financial requirements. Within the Faculty of Mathematics, the Financial Coordinator supports financial operations for assigned departments and units, including operating, endowment, and research funds and Faculty-specific financial activities.

The role provides financial process support to Faculty stakeholders and supports the administration of Math-specific funding and financial requirements within established University policies and procedures.

• Supports the administration and monitoring of operating and research funds, including maintaining information on funding sources, commitments, key dates, and financial activity.
• Supports Faculty-specific financial activities, including the administration of Math Endowment Fund claims, invoices, project funding, student claims, and related records.
• Provides information and guidance to Faculty stakeholders regarding established financial processes, documentation requirements, account coding, approvals, and transaction requirements.
• Maintains tracking information and supporting documentation for Faculty-specific financial activities and identifies matters requiring follow-up or escalation.
• Supports the consistent application of University financial policies, procedures, and internal controls to Faculty-specific activities.

• Coordinates and administers financial transactions, including expense reimbursements, purchasing transactions, invoices, journal entries, deposits, transfers, and related documentation.
• Reviews financial transactions for completeness, accuracy, appropriate approvals, supporting documentation, and compliance with University policies and procedures.
• Investigates transaction discrepancies and coordinates corrections or resolutions as required.
• Maintains accurate financial records, supporting documentation, and audit trails.
• Supports procurement activities, including reviewing purchasing requirements, coordinating purchases, and ensuring compliance with applicable procurement policies, procedures, and delegated authorities.
• Assists with month-end and year-end financial activities.
• Provides information and guidance to stakeholders regarding established financial systems, processes, and requirements.

• Monitors financial activity within assigned portfolios and identifies unusual transactions, variances, deficits, commitments, or outstanding items requiring follow-up.
• Extracts, compiles, validates, and organizes financial information from University systems.
• Prepares regular and ad hoc financial reports to support operational requirements and decision-making.
• Maintains information related to budgets, expenditures, commitments, and financial activity.
• Supports forecasting and budget administration processes through data collection, reconciliation, and reporting activities.

• Applies established financial controls, procedures, and administrative practices to assigned financial activities.
• Conducts reviews and reconciliations to ensure accuracy and integrity of financial records.
• Supports compliance with University policies, procedures, sponsor requirements, and applicable financial guidelines.
• Identifies discrepancies, control gaps, or process concerns and escalates issues as appropriate.
• Supports internal and external audit activities through the preparation and provision of…