Accounting Operations Coordinator

Overview

Office Coordinator / Operations / Accounting. Our new Office Operations Coordinator is a leader who will handle all functions of our office. The position is based in the Savannah office and reports directly to the owner. The role requires self-motivation, strong customer service and organizational skills, leadership ability, and problem-solving capability. A can-do, pleasant attitude and the ability to work independently are a must.

If you are looking for a challenging position and a great office environment with room to learn and grow, we’d like to meet you. Duties include managing phone and e-mail communications and systems, general accounting, managing the company calendar, and staff management. Must have general accounting and management experience.

• Maintain/oversee systems to manage and track the real estate process for listings and closings, as well as assist in lead generation management
• Facilitate timely communications between team members, clients, vendors, and brokerages
• Be customer-driven to provide concierge-quality customer service
• Coordinate the agent's business with the brokerage to ensure deadlines are met
• Work with agents/team leaders to help track and meet their goals
• Coordinate and lead administrative and transaction management; create processes to ensure efficiency
• Ensure compliance with paperwork
• Oversee the organization of new listings, update pending and closed listings (picture scheduling, signage coordination and ordering, drop off brochures and other marketing materials to listings)
• Provide contract assistance to other positions in the company
• Update the listing and sale filing systems
• Create/update listing and sales checklists, and SOP
• Provide status reports
• Organize processes for executing commissions and coordinating buyer and seller information
• Coordinate the creation of marketing materials like brochures, renderings, Facebook Ads, Zillow and Trulia listings, video, and website design and changes with Marketing Dept.
• Communicate regularly with the team leader/owner
• Responsible for being part of the interviewing and hiring of support staff
• Review and implement policies and procedures

• Strong and sincere customer service orientation and ability to work calmly with clients who are often stressed and emotional
• Spreadsheet, word processing, and presentation competency (Google Office Suite and/or Microsoft Office)
• Familiarity with MLS systems for overseeing entering and updating listings and photographs is a plus
• Familiarity with CSS and SUPRA systems is a plus
• Good writing/proofreading skills
• Experience in Real Estate, transaction coordination, or mortgages is a plus
• Excellent leadership, customer service, and organizational skills
• Excellent communication skills, both verbal and written
• Ability to multitask, work in an environment where frequent interruptions may occur
• Ability to lead while working collaboratively and independently
• Management ability with team members, clients, and vendors
• Strong leadership qualities; ability to supervise, train, and motivate staff
• Friendly, outgoing personality, able to work with broker associates, clients, and the public
• Some flexibility to the work schedule, but must be able to work Monday through Friday
• Experience in accounting and some management background is desirable

Compensation: $55,000+ per year