Senior AP Manager Systems & Operations

Senior AP Manager
- Systems & Operations

SGA Dental Partners is hiring a Senior AP Manager
- Systems & Operations in Richmond Hill, GA. The Senior AP Manager Systems & Operations oversees the full procure-to-pay (P2P) lifecycle across our multi-entity environment. This role manages centralized AP operations for all regional business locations, offices, and subsidiaries. A primary focus is leading our digital transformation by maximizing our tech stack—specifically how Ottimate interfaces with Dentira and Sage Intacct—to transition all locations to automated, paperless workflows.

The ideal candidate will streamline multi-entity accounts payable data, optimize system integrations, and ensure strict financial compliance.

Core Responsibilities:

• Oversee the three-way procurement tech stack, managing the data flow from supply ordering (Dentira) through invoice automation (Ottimate) into the core ERP (Sage Intacct).
• Manage the Dentira-to-Ottimate interface, ensuring that clinical supply orders, purchase orders, and packing slips flow smoothly into Ottimate for automated line-item matching and OCR indexing.
• Govern the Ottimate-to-Sage Intacct API integration, ensuring that coded invoices, digital document attachments, and multi-entity cost allocations sync accurately to the correct general ledger accounts, dimensions, and legal entities.
• Troubleshoot sync errors between platforms, collaborating with IT and vendor support to resolve mapping mismatches, duplicate invoices, or broken data transmissions.
• Serve as the system administrator for the AP platform ecosystem, managing user permissions, approval matrices, view-only access requests, and corporate training.

Centralized Operations & Process Transformation

• Champion paperless billing initiatives by collaborating with location managers to transition local utilities and non-dental vendors to automated electronic processing.
• Establish a master registry of digital login credentials for utility and vendor accounts across all locations to ensure immediate access for urgent payments.
• Consolidate department communication channels, routing all vendor and office inquiries through centralized AP communication lines to drive efficiency.
• Conduct monthly check-ins with location and office managers to proactively address regional workflow bottlenecks or system issues.

Financial Close & Multi-Entity Cash Control

• Review AP aging reports systematically across all business units in Sage Intacct to coordinate strategic payment runs and manage working capital.
• Lead the AP month-end close process, ensuring accurate expense cutoffs, intercompany netting, and balance sheet reconciliations between sub-ledgers and the general ledger.
• Enforce GAAP compliance regarding multi-entity expense allocations, prepaid schedules, and transaction tracking.
• Deliver audit-ready documentation, managing the internal control environment to support year-end financial statement audits.

Knowledge/Skills/Abilities:

• Direct experience using Sage Intacct in a multi-entity environment is required, including familiarity with dimensions and intercompany transactions.
• Hands-on experience with Ottimate and its direct integration parameters is highly preferred.
• Familiarity with procurement platforms like Dentira and how they feed into automated accounts payable workflows is highly preferred.
• Intermediate-level skills in Microsoft Excel, including pivot tables, lookup functions, and data analysis formulas.
• Strong organizational skills required to manage shifting priorities across dozens of separate operating locations.

Education/

Experience:

• Bachelor's degree in Accounting, Finance, or a related business discipline.
• 5+ years of progressive accounts payable experience, specifically within multi-entity corporate structures or…