Preschool Education Office Coordinator

Benefits:

Urgent-care

Bonus based on performance

Paid time off

Training & development

Location:

The Kensington School — Richmond, TX 77469

Schedule:

8:30a–5:30p daily; may open (6:15a) or close (~6:00p) as assigned/when needed

Reports To:

Director and Owner

Role Summary

Hands-on coordinator splitting time between front office operations and classroom support. You’ll keep the lobby and phones running smoothly, ensure files are Day-1 ready, support teachers with student engagement and classroom management and routine implementation, conduct safety sweeps, and handle practical sanitation tasks (including assisting with cleaning bodily fluids with PPE). You will also help with after school van pick-ups when scheduled.

Key Responsibilities:

General Operations

Answer phones and greet visitors; manage lobby flow and verify authorized pickups/IDs.

Organize special events (graduation, staff/family parties) as assigned.

Serve as point of contact for vendors (e.g., catering, cleaning, landscaping).

Ensure after school students are transported safely; drive the van when scheduled (headcounts, rosters, loading/unloading, parent notifications).

Front Office & Parent Relations

Reconcile daily sign-in/out; clear voicemails by close during your coverage blocks.

Relay information between teachers and parents; communicate parent requests and escalate complaints to leadership.

Protect the confidentiality of student/staff records and conversations.

Ensure required doctor’s notes are received before student return, when applicable.

Help at community fairs and may give tours as scheduled; manage follow-ups/CRM entries.

Track daily student absences so rosters remain accurate.

Classroom Support

Step into classrooms to cover absent staff for short blocks.

Support teachers with student engagement, classroom management and implementation of routines/transitions/spacing; leave brief written notes. This aspect is key to the role and must exhibit successful experience in this area.

Change diapers if needed.

Perform sanitation tasks (including bodily fluids) using PPE and checklists; complete same-day incident hand-offs.

Scheduling & Training

Assign staff to cover holes in coordination with the Director and maintain the daily coverage board.

Set the staff schedule including lunch breaks in coordination with the Director; communicate updates promptly.

Track ongoing staff training; keep records current and ensure staff files include training certificates.

Meals & Food Service

Obtain and maintain food-handler/food-license training (sponsored).

Maintain snack inventory and place orders; oversee distribution as assigned.

Support lunch/snack menu distribution, logistics and ensure allergy accommodations are followed.

Enrollment & Records

Ensure immunizations are up to date and assist families with updates.

Ensure new-start child packets are 100% complete before Day-1.

Keep office/admin staff files complete, including required documents and training records.

Transportation (After school Pick-Ups)

Drive daycare van when scheduled; accurate headcounts, maintained rosters, and clear communication of absences.

Must-Haves

1–2+ years in early childhood or a school/childcare front-office + classroom hybrid role.

Calm, friendly presence with children and families

Proven classroom-management and positive behavior guidance experience, with 1–2 concrete results (e.g., reduced repeat incidents, smoother transitions).

Clear written and verbal communication.

Comfortable with sanitation tasks using PPE; able to lift ~30 lbs and move throughout the day.

Valid driver’s license and comfort driving a passenger van (training provided).

Basic Google Workspace; high-speed typing skills, willingness to learn Procare/CRM tools.

Nice-to-Haves

BA, CDA, or AA in ECE; bilingual English/Spanish;

Pay & Benefits competitive DOE, PTO and paid holidays per policy; urgent-care access, training provided.