Accounting Associate - Accounts Payable

Position Description

Accounting Associate – Accounts Payable role at United Network for Organ Sharing (UNOS).

The Accounting Associate will process and post accounts payable transactions in accordance with GAAP, manage disbursements, maintain vendor financial records, respond to financial questions, and perform related accounting work.

• Receive, review, and process vendor invoices, ensuring appropriate approvals and proper coding to general ledger accounts.
• Prepare and execute payment runs, including checks, ACH, and wire transfers, ensuring timely and accurate payments to vendors.
• Work closely with the Procurement Department to verify proper PO documentation and vendor information before processing payments.
• Reconcile vendor statements and resolve any discrepancies or issues related to invoices and payments.
• Maintain a schedule for recurring vendor invoices to ensure timely payments.
• Process employee and member reimbursements through the expense management system, ensuring compliance with company policies.
• Generate accounts payable and expense management reports as needed by the leadership team for financial planning and analysis.
• Assist in the month‑end close process including preparing accruals, posting prepaid expense amortizations, and reconciling transactions.
• Serve as an advisor on accounts payable and expense management matters to employees and members.
• Challenge data discrepancies and communicate with relevant parties to ensure timely resolution.

• 2 years of accounts payable/accounting or other related professional accounting experience required; 3‑5 years strongly preferred.
• Entry‑level accounts payable/accounting experience with a bachelor’s degree in accounting will be considered.

• Thorough knowledge of applicable accounts payable/general ledger systems and procedures.
• Strong problem‑solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi‑tasking skills.
• Intermediate proficiency in Excel (e.g., pivot tables, VLOOKUPs).
• Strong understanding of GAAP/General Ledger Accounting.

• Excellent communication skills, both written and verbal.
• Excellent analytical skills – including the ability to present results.
• Excellent organizational skills.
• Deadline driven and detail oriented – ability to meet/exceed organizational turnaround times.

• High School diploma or GED required.
• Associate’s or bachelor’s degree in accounting preferred.

• General office demands – prolonged periods of sitting at a desk and working on a computer.
• Frequent reaching, handling, and fine manipulation for using office equipment, filing, and managing paperwork.
• Manual dexterity sufficient to operate a keyboard, mouse, and other office tools.
• Occasional standing, walking, and bending.
• Ability to lift 10‑20 pounds occasionally.
• Vision abilities required include close vision for computer work and reading documents.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.