Accounting Associate - Accounts Payable

Position Description

The Accounting Associate will be responsible for processing and posting Accounts Payable transactions in accordance with GAAP accounting within the Finance & Accounting team. This position will also be responsible for managing disbursements, ensuring accuracy and timeliness, maintaining vendor financial records for historical and audit purposes, responding to financial questions/concerns to meet business needs, and performing all related accounting work.

• Receive, review, and process vendor invoices, ensuring appropriate approvals and proper coding to general ledger accounts
• Prepare and execute payment runs, including checks, ACH, and wire transfers, ensuring timely and accurate payments to vendors
• Work closely with the Procurement Department to verify proper PO documentation and vendor information before processing payments
• Reconcile vendor statements and resolve any discrepancies or issues related to invoices and payments
• Maintain a schedule for recurring vendor invoices to ensure timely payments
• Process employee and member reimbursements through the expense management system, ensuring compliance with company policies
• Generate accounts payable and expense management reports as needed by the leadership team for financial planning and analysis
• Assist in the month-end close process including preparing accruals, posting prepaid expense amortizations, and reconciling transactions
• Serve as an advisor on accounts payable and expense management matters to employees and members
• Challenge data discrepancies and communicate with relative parties to ensure timely resolution

• 2 years of accounts payable/accounting or other related professional accounting experience required. 3-5 years strongly preferred
• Will also consider entry‑level accounts payable/accounting experience with a bachelor's degree in accounting

• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Strong problem‑solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi‑tasking skills
• Intermediate proficiency in Excel (e.g. pivot tables, v‑lookups, etc.)
• Strong understanding of GAAP/General Ledger Accounting

• Excellent communication skills, both written and verbal
• Excellent analytical skills – including the ability to present results
• Excellent organizational skills
• Deadline driven and detail oriented – ability to meet/exceed organizational turnaround times

• High School diploma or GED required
• Associate's or bachelor's degree in accounting preferred

• General office demands
  • Prolonged periods of sitting at a desk and working on a computer
  • Frequent reaching, handling, and fine manipulation for using office equipment, filing, and managing paperwork
  • Manual dexterity sufficient to operate a keyboard, mouse, and other office tools
  • Occasional standing, walking, and bending
  • Ability to lift 10-20 pounds occasionally
  • Vision abilities required include close vision for computer work and reading documents
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions