Accounts Payable Specialist

PRINCIPLE CHOICE SOLUTIONS Accounts Payable Specialist POSITION PURPOSE

The Accounts Payable Specialist is responsible for recording the organization’s vendor invoices, ensuring timely payments with accuracy and efficiency. All transactions will be processed in compliance with company and department policies while maintaining positive vendor relationships. This role is essential for ensuring clear and timely communication which will maintain smooth financial operations across the organization.

This position reports to the Accounts Payable Supervisor.

• Enter invoices into the accounting system and confirm invoices are approved for payment in a timely manner.
• Reconcile accounts payable/receivable transactions and resolve any billing discrepancies.
• Run A/P and A/R reports as needed to request vendor payments and inform team of expected weekly expenses and revenue.
• Monitor and manage the department’s shared email inbox to ensure timely responses.
• Collaborate with internal departments to reinforce proper documentation in order to establish new vendors.
• Maintain vendor files and ensure all W-9 and vendor payment documentation is up to date.
• File local/state tax and compliance requirements and research discrepancies.
• Support accounting department with month-end closing activities and audits.

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Must be a U.S. citizen; work sponsorship is not available.

The incumbent must be able to effectively operate the current computer system.

Must be able to lift and carry up to 20 pounds. Must be able to talk, listen, and speak clearly on the telephone.

Periodic extended hours during accounting cycles or year-end processing.

Security and privacy training will be provided as part of this role to protect the confidentiality, integrity, and availability of PCS’ associate and customer data.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.