Development Administrator Sportable Creating . Transforming lives

Position: Development Administrator Sportable Creating opportunities. Transforming lives.

Overview

Sportable Richmond Adaptive Sports and Recreation is an adaptive sports, recreation, and wellness organization that aspires to be the best in the country at providing sporting and recreational opportunities to those with physical disabilities, visual impairments, and those requiring physical accommodations.

Job Description

The Development Administrator drives the daily operational success of Sportable’s executive and fundraising efforts. This role manages essential administrative, data, and logistical functions for the CEO, COO, and Advancement team, providing the support necessary for the organization to run smoothly and efficiently. The Development Administrator ensures the timely execution of donor relations through accurate gift processing, acknowledgements, and database management; manages the grants calendar;

organizes high‑level meeting materials; and supports fundraising operations. The ideal candidate is a proactive, organized, and tech‑savvy problem‑solver who takes ownership of critical administrative and advancement processes.

Category Type

This is a full‑time, salaried, exempt position. Some night and weekend work is required.

Responsibilities Advancement Services & Gift Processing

• Manage daily/weekly tasks related to gift processing, including entering checks, donations, pledges, and payments (sponsorship, grant, and general) into the donor database, Bloomerang.
• Execute gift receipts and acknowledgements by generating and preparing donation, sponsorship, and grant acknowledgment letters for approval and mailing.
• Support reconciliation processes between the finance and development departments, under the direction of the COO.
• Maintain the master grants calendar and coordinate deadlines with the appropriate members of the Advancement team.

Donor Data Management & Operations

• Maintain the donor database (Bloom) daily/weekly, including data entry, data quality checks, and records management.
• Conduct data maintenance projects such as deduping, creating households and relationships, reviewing contact records, and proposing deletions.
• Update grants data and donor records in Bloom/Salesforce and assist with generating reports. The Development Administrator will assist with migrating/integrating grant data into Salesforce.
• Coordinate large in‑house mailings monthly/quarterly (e.g., printing letters and labels, purchasing supplies, and taking mailings to the post office).
• Assist with special advancement events, including creating nametags, researching and ordering supplies, and keeping RSVP lists.

Executive & Administrative Support

• Provide administrative support to the CEO and COO.
• Maintain calendars for the CEO and COO, scheduling meetings and tracking associated tasks and follow‑ups.
• Prepare and organize materials for board and committee meetings; take notes and ensure follow‑up on action items.
• Maintain organized digital filing systems for the advancement department.
• Check and distribute the mail daily and take mailings to the post office, as needed.
• Answer and route phone calls.
• Provide basic troubleshooting for office technology, forms, and software systems as needed.
• Order and maintain stock of office supplies.

Education

• Bachelor’s Degree in Business Administration, Non‑profit Management, Communications, or related field preferred.
• 3+ years of progressive professional experience in an administrative, fundraising, or database management role, preferably within a nonprofit setting.
• Proven experience in gift processing and donor acknowledgement protocols.
• Demonstrated proficiency in maintaining data integrity within a Customer Relationship Management (CRM) system.
• Prior experience in providing executive‑level administrative support, including calendar management and preparing meeting materials for a Board of Directors.
• Strong technical aptitude, including proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace, and comfortable with learning new systems.

Essential Skills and Attributes

• Passionate about Sportable’s mission.
• Excellent interpersonal, verbal, and written communication skills.
• Strong personal initiative and ability to work independently.
• Proficient in collaborating…