Assistant to President & Vice President

Overview

Körber Technologies, Inc., a leading Sales and Service company supporting the North American tobacco industry, is currently seeking an Assistant to President & Vice President. In this role, the Executive Assistant provides high-level administrative and international coordination support to the President and Vice President. The position manages company-wide travel, oversees company vehicle usage and maintenance, supports customer and financial tasks, and assists with employee and customer events.

It ensures seamless communication with the parent company located outside the United States, prepares reports and presentations, maintains supplies, and handles sensitive information with discretion.

• Manage calendars, schedule meetings, coordinate appointments, and prioritize calls, emails, and requests for the President and Vice President; prepare, edit, and format executive-level documents and maintain confidential records.
• Prepare and submit dashboards, status reports, and updates for global leadership, ensuring all documents and presentations meet international formatting and reporting standards.
• Oversee all travel arrangements for employees at every level, including booking flights, hotels, car rentals, and ground transportation in alignment with company policy; maintain a standardized travel process, track schedules, itineraries, and expenses; support reimbursement submissions; serve as the primary contact for travel issues and manage relationships with travel vendors and corporate travel partners.
• Maintain company car logs (usage, mileage, fuel), schedule maintenance and repairs, and coordinate vehicle availability with drivers and employees.
• Run customer reports, update and maintain accurate CRM records, create labels, and manage segmentation for customer communications.
• Update daily exchange rates for the Treasurer.
• Order, set up, and occasionally serve food and beverages for events and visits; maintain inventory of drinks, snacks, and event supplies; assist with planning and logistics for employee or client meetings and special events.
• Plan and organize leadership meetings, corporate events, executive sessions, plant tours, vendor visits, and customer visits, including travel and hospitality arrangements for international executives visiting the U.S. facility.
• Review and coordinate local communication topics with Headquarters, and organize internal communications including Town Halls and monthly meetings.

• Bachelor’s degree preferred; equivalent experience will be considered.
• 3–5 years of executive administrative experience; background in travel, vehicle, or event management is a plus.
• Experience with CRM systems and basic financial tasks is preferred.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Exceptional organization, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication skills, with discretion in handling confidential information.
• Comfortable working with international leadership and navigating cross-cultural communication.
• 401k Plan with a $1 for $1 match up to 6% of your base income.
• Basic life and disability insurances, both short and long term, paid by employer.
• Voluntary life insurance purchase program.
• Training and Development Program.

We are an Equal Opportunity Employer and are committed to ensuring equal employment opportunity to all applicants. All hires are based on qualifications, merit, and business needs. It is our policy to give equal employment opportunities to all qualified persons without regard to legally protected characteristics.

Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Please contact us at  We work with selected partners and therefore ask recruitment consultancies to refrain from contacting us by mail or telephone.

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