Senior Administrative Assistant; Administrative Support Assistant III - Cloud Operations Resil

Overview

Senior Administrative Assistant (Administrative Support Assistant III) for Cloud Operations Resilience Engineering (CORE). Capital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment. You will partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals. You are resourceful, autonomous, and able to adapt to changing demands and priorities.

As the gatekeeper and extension of the executive leaders, you will play a central role in the team’s efficiency and success.

You will perform a broad range of administrative functions essential to running an organization efficiently, including strategic calendar management, travel arrangements, expense reporting, and professional communication. Strong writing and proofreading skills with impeccable grammar are required.

• Managing daily calendars for multiple executives, with flexibility to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video, and other essential services for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (e.g., all-hands meetings, team meetings, conferences, ordering supplies, social events)
• Prepare professional business documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organization
• Participate in general administrative duties (copying), mail distribution, ad-hoc projects, committees, and/or group events
• Promote a fun and team-oriented work environment

• High School Diploma, GED, or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meetings
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Salaries for part-time roles will be prorated based on hours. McLean, VA: $79,300 - $90,500 for Admin Support Assistant III;
Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III. Candidates hired to work in other locations will be subject to the pay range for that location; the actual amount will be reflected in the offer letter.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial, and other benefits. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days. No agencies. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable laws. Capital One promotes a drug-free workplace. Capital One will consider qualified applicants with a criminal history in a manner consistent with applicable laws and regulations.

If you require accommodations, please contact Capital One Recruiting at or via email at Recruitin

Capital One does not provide, endorse, guarantee, or be liable for third-party products, services, or information available through this site. Capital One is comprised of multiple entities; positions posted in Canada, the United Kingdom, or the Philippines correspond to Capital One Canada, Capital One Europe, and Capital One Philippines Service Corp., respectively.