Documents Specialist

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Eagle Fire - Richmond, VA, United States

Since 1987, Eagle Fire Inc. has been a top-tier provider of comprehensive fire protection services, including fire sprinkler systems, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service. Our expertise serves commercial, industrial, government, and mercantile facilities.

As we expand across VA, NC, SC, GA, AL, and TN, we are enhancing scheduling consistency and improving customer response times. Join us for ample career advancement opportunities in the dynamic field of fire protection and life safety.

• In addition to standard benefits, new employees are eligible for Eagle Fire Perks:
• $2,000 Employee Referral Program
• Employee Assistance Program
• 10 Paid Holidays
• Flexible Spending Account
• Health Insurance
• Health Savings Account
• Life Insurance
• Paid Time Off

• Imports client contracts into the Contract Lifecycle Management (CLM) platform – Malbek.
• Performs subcontractor prequalification and annual recertification.
• Issues subcontracts as requested by the Operations Team.
• Assists in maintaining the CLM database using preexisting reports to identify missing or incomplete data requiring correction.
• Request and compile information from other Eagle Fire Inc. departments for integration into contract documents to ensure a complete contract package for hand‑off to the Operations Team.
• Request compliant certificates of insurance for contracts as well as revisions desired by clients.
• Follow up with clients and subcontractors for missing documents.
• Contract review and redlining with guidance.
• Performs other related duties as required.

• Must possess understanding of legal language as it relates to contracts under common law and UCC Article 2.
• Must possess excellent written and verbal communication skills.c
• Must be a self‑starter and possess the ability to work independently, handle change, resolve conflicts, and solve problems as they arise and adapt to change.
• Must possess excellent organizational skills and attention to detail.
• Must be able to identify priorities, and manage time‑sensitive documents.
• Must maintain confidentiality and exercise discretion and good judgement.
• Must maintain a positive and professional demeanor.

• Bachelor’s Degree or equivalent job related experience.
• Minimum of three (3) years of experience in contracts review, as a paralegal, legal assistant, or equivalent performance for a general contractor, engineer, or trade contractor preferred.

• Ability to sit for extended periods and perform office‑based tasks.
• Proficiency in using phones, computers, and other standard office equipment.

Eagle Fire Inc. is an equal opportunity employer.

In compliance with the Drug‑Free Workplace Act of 1988, we maintain a drug‑free workplace and operate a Drug‑Free Workplace program.

394

Mid‑Senior level

Contract

Administrative

Construction