Procurement Technician

The City of Richmond Police Department is seeking qualified candidates for the position of Procurement Technician. This Procurement Technician will work within the Department’s Business Services Division providing paraprofessional and clerical support of procurement and contract administration processes.

• Reviewing purchase requests for accuracy and compliance with policies and procedures
• Reviewing packing slips and invoices for accuracy
• Creating purchase orders and accurately entering appropriate data
• Monitor, review, and process contract modifications
• Updating purchase order status in the procurement system, on tracking spreadsheet, and accounts payable software
• Reviewing purchase orders for thoroughness and accuracy
• Reconciling paid invoices and filing closed purchase orders
• Monitoring and updating OnBase to confirm data is present, imaged, and accurate
• Updating and submitting invoices to Accounts Payable
• Research and resolve payment/invoice issues
• Processing requests and verifying accuracy of payments received for goods, services, trainings, per diem, and travel.
• Maintaining files and records.
• Conducting research and market data pertaining to goods and services requisitioned;
• Guide internal/external customers on the City of Richmond procurement regulations and processes
• Assisting with special projects as may be assigned.

This position requires mandatory overtime.

Successful completion of a thorough background investigation, to include a polygraph exam, is required.

Considerable knowledge of Microsoft Office Suite products (e.g. Excel, Word); use of general office equipment and programs including copier, scanner, fax machine, and email; accounts payable, accounts receivable, budgeting, procurement, and reconciling; laws, practices, and applicable procedures used in governmental purchasing. Demonstrated skills developing and maintaining effective relationships with representatives from other City agencies and departments; with data entry; communicating verbally and in writing;

delivering excellent customer service. Demonstrated abilities paying attention to detail; analyzing data; organizing and managing time effectively; working with a diverse team; self-motivating and working independently with minimal supervision.

• High School Diploma or GED
• One year of purchasing, inventory, or accounting experience.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

• None required