Special Events Coordinator

Do you want to work for one of the Top 10 Country Clubs in the nation? How about one of the Top Workplaces in Richmond, VA? If so, then you ve found the right place! The Country Club of Virginia is searching for a highly motivated Special Events Coordinator to provide administrative support in the Special Events Office.

The Country Club of Virginia is a private, single-privilege membership club located in Richmond, Virginia. CCV, which was organized in 1908, has always been one of the largest clubs in the country. Our 8,000+ members support 1,111 acres, featuring two superb clubhouses situated seven miles apart, 54 holes of golf, racquet sports, aquatics, fitness, and multiple dining outlets and special event venues.

CCV employs a staff of over 800 and has an operating budget of $52 million. Our motto, "An Evolution to Excellence Through Continuous Improvement," can be seen in all aspects of our operation.

• Greet members and answer telephones in the Special Events office; direct calls appropriately
• Work with potential event hosts to advise on availability and schedule events
• Maintain Club master calendar of events
• Compose and distribute event contracts
• Coordinate details for internal club events
• Maintain receipts of all deposits paid for functions
• Manage all event billing and final invoices
• Manage all payment requests and credit card reconciliation for office
• Compile and distribute weekly forecast, which includes Banquet Events Orders (BEOs) and diagrams
• Communicate daily changes/updates to BEOs to all appropriate departments
  
  Assist with maintaining the database of sales and create reports as necessary
• Maintain inventory of office supplies and equipment
• Maintain full and accurate banquet sales packets, which include menus, policies, etc.
• Become proficient in reporting software and create ad hoc reports as requested
• Receive and manage takeout orders for Club membership
• Support Director of Special Events as needed

The ideal candidate is self-motivated, efficient, and detail-oriented. Strong written and verbal communication skills and proficiency in Microsoft Office are required, along with at least two years of administrative experience. Private club and/or special events experience is a plus.

• High school diploma or G.E.D. equivalent
• Administrative Assistant experience required (2+ years)
• Must be proficient in Microsoft Office and have the ability to create visually pleasing data reports
• Experience with Social Tables and New Delphi a plus
• Private club experience or exposure helpful but not essential

CCV conducts post-offer drug tests and criminal background screenings.