Senior Administrative Assistant; Administrative Support Assistant III - US Card Partnerships

Senior Administrative Assistant (Administrative Support Assistant III)

Capital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast‑paced, tech‑savvy environment. You will partner with multiple executives to handle administrative tasks, freeing them to focus on business and departmental goals. A quick thinker who is flexible, adaptable, and autonomous, you will serve as the gatekeeper and extension of your leaders, ensuring the team runs smoothly and efficiently.

In this role, you will perform a breadth of administrative functions necessary to keep the organization moving. Your responsibilities include strategically managing complex schedules, arranging travel, creating expense reports, and coordinating meetings and events. You must communicate professionally, be personable, and produce well‑written documents with impeccable grammar and composition.

• Managing daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events, including all‑hands meetings, team meetings, conferences, ordering supplies and social events.
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organization.
• Participate in general administrative duties (copying), distributing mail, ad‑hoc projects, committees, and/or group events.
• Promote a fun and team‑oriented work environment.

• High School Diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

• Associate’s Degree.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment.
• At least 3+ years of calendar management supporting multiple executives.
• At least 1+ year of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meetings.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

• Chicago, IL: $72,100 - $82,300 for Admin Support Assistant III
• McLean, VA: $79,300 - $90,500 for Admin Support Assistant III
• Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III
• Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being. Eligibility varies based on full or part‑time status, exempt or non‑exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days.

No agencies please.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23‑A of the New York Correction Law;
San Francisco, California Police Code Article 49, Sections ;
New York City’s Fair Chance Act;
Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and…