Administrative Specialist - Putney House

Administrative Staff Specialist - Putney House

Join to apply for the Administrative Staff Specialist - Putney House role at VCU Health

• Welcoming guests/visitors by greeting them in person or by phone and answering or referring inquiries.
• Provides coverage at front desk.
• Ensures reception area is tidy and presentable.
• Directing visitors by maintaining employee directories and giving instructions.
• Schedules meetings and conference room spaces.
• Coordinates mail flow, collects and distributes parcels and other mail.
• Providing oversight of the Putney House parking lot (P-Lot), which entails authorizing usage, monitoring traffic flow, and requesting citations as needed; works closely with VCUPD.
• Maintaining inventory for hospitality center and other supplies as needed.
• Providing excellent customer service and completing all assignments, projects, and duties for day-to-day operations in a timely fashion.
• Performs various clerical duties such as photocopying, faxing, filing, and collating, as needed.
• Maintaining security by following outlined procedures.
• Other duties as assigned.
• The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed.
• The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department.
• This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with staff.

• Minimum of four (4) years of previous secretarial/administrative work experience in an office setting.
• Previous experience with Microsoft Office applications and e‑mail/calendaring.

• Five (5) years of previous secretarial/administrative work experience in an office setting.
• Previous experience in an academic health care setting.

• Required:
  
  High School Diploma or equivalent.
• Preferred:
  Associate Degree in Business or related field from an accredited program.

• Coordinates recruitment activities and scheduling of interviews with applicants.
• Performs daily activities with minimal supervision.
• Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
• Orders supplies/equipment.
• Arranges for the repair and maintenance of office equipment.

• Work schedule may change based on department's needs.
• Age Specific groups served:
  All.

• Physical:
  Lifting less than 20 lbs. Lifting 20-50 lbs.
• Activities:
  
  Prolonged standing.
• Mental/Sensory:
  Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking.
• Emotional:
  Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change.

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.