Administrative Assistant

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Full-Time Non-Exempt Admin Support Worker Richmond, VA, US

$17.40 To $22.88 Hourly

SUMMARY:

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient execution of the Administrative Services processes. This position is responsible for managing a variety of administrative tasks that support the assigned Function, Team and/or Ministry. The ideal candidate demonstrates a commitment to communication, customer service, solutions delivery and problem resolution.

Primary Duties (list order does not signify level of importance):

Communication:

• Composes and prepares written correspondence, reports and/or other related documents
• Facilitates information exchange related to cross-function / joint ministry initiatives
• Responds to inquiries from members and/or staff, ensuring accurate and timely exchange of information

Customer Service:

• Works with assigned leaders and/or functions to schedule meetings and maintain calendars
• Attends team meetings and staff meetings as required
• Conducts research (as necessary) to support the initiative and/or project
• Works collaboratively to ensure team tasks are completed.

Solutions Delivery & Problem Resolution:

• Inputs data / forms in support of assigned function, team and/or ministry
• Maintains accurate information in the appropriate database / repository
• Function Specific:
• Prepares and enters purchase requisitions, files purchase orders and maintains payment information
• Prepares credit card reconciliations and ministry chargebacks
• Tags new assets; maintains asset and inventory management system
• Develops Requests for Proposals / Bids for a variety of goods / services
• Places orders: food products, facilities supplies, office supplies and events items
• Makes travel arrangements and assists with travel reimbursements
• Collaborates with others to ensure effective execution of the assignment, initiative and/or project

Serves as the back-up to the Receptionist as needed

Performs other administrative support duties
, as assigned.

EDUCATION/

EXPERIENCE:

• BA/BSfromanaccreditedcollege,orsuitableequivalent.
  
  Anequivalentcombinationoftrainingand experience may be used to meet the minimum qualifications of the classification.
• 5 years’ work experience in a related field, such as administrative support (clerical and/or secretarial) and/or project support
• Proven track record in dataentryisrequired

KNOWLEDGE, SKILLS, OR ABILITIES:

• Demonstratedabilitytocommunicate orallyandinwritingto all levels of the organization
• Abilitytomanageadministrativedetails, including organizing and prioritizing work
• Demonstratedabilitytopayattentiontodetail andstrive for the greatest accuracy
• Demonstratedabilitytousediscretion andsensitivitywhenhandlingconfidentialinformation
• Abilitytomulti-taskandworkeffectively inafast-paced environment
• Abilitytohandlematterswithdiplomacy andtact
• Advancedcomputerliteracyand accuratetypingskills
• Intermediate to Advanced proficiency in Microsoft Office Suite:
  Word, Excel, Powerpoint and Teams
• Exceptionalorganizationalskills
• Ability to work occasional evenings and/or weekends

COMPETENCIES:

• Mission Ownership: Demonstratesunderstandingandfullsupportofthemission,vision,values,and beliefsof the congregation;
  Communicatesthemwith enthusiasmtoothers.
  
  Incorporates the values and principles of the church when planning and making decisions. Consistently behaves in a manner congruent with the mission, vision, values, and beliefs.
• Professionalism/Work Ethic: Demonstratespersonalaccountabilityandeffectiveworkhabitssuchas punctuality and time workload management. Understands the impact of non-verbal communication on professional…