Cancer Research Training and Education; CRTEC) Data and Administrative Coordinator Job Richmond area,Virginia USA,Administrative/Clerical

Position: Cancer Research Training and Education (CRTEC) Data and Administrative Coordinator
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Summary:

The CRTEC Data and Administrative Coordinator is responsible for managing, tracking, validating, and reporting student and trainee data to support CRTEC programs and CCSG reporting requirements.

Benefits:

All full-time university staff are eligible forVCU’s robust benefits package that includes comprehensive health benefits, paid annualand holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity andcash match programs, employee discounts, well-being resources,abundant opportunities for career development and advancement, andmore.

Continuing education for undergraduate and graduate tuition fora maximum of 6 credits per semester;
Professional development opportunities encouraged and offered for employees as part of annual career development, e.g.certifications, seminars, courses, annual conferences,mentorship;
28 Vacation Days, 12+ State Holidays, and 4 Days to volunteer;
Medical, Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA;
Participation in the Virginia Retirement System (VRS) and other retirement saving options;
Parental and Caregiver Leave, Short Term Disability (STD),Disability Insurance, Voluntary Long Term Care Insurance, and Employee Assistance Program.

Unit:

Massey Comprehensive Cancer Ctr MBU

Department:

Massey Central Admin

Department Summary:

Massey Comprehensive Cancer Center

Mission:

To reduce the state cancer burden for all Virginians by addressing the confluence between biological, social, and policy drivers through high-impact, cutting-edge research; person-centered care across the continuum, from prevention through survivorship;community integration; and training the next generation of community-centric researchers and healthcare professionals

Vision:

To be a premier community-focused cancer center leading thenation in cancer health equity research and ensuring optimal health outcomes for all

Why Richmond?

Duties & Responsibilities:

The CRTEC Data and Administrative Coordinator is responsible for managing, tracking, validating, and reporting student and trainee data to support CRTEC programs and CCSG reporting requirements.

Approximately 70% of the role focuses on data collection, long-term trainee tracking, data quality, reporting, and database management, ensuring accurate and reliable information for decision-making, outcome support, and grant reporting.

The remaining 30% of the role provides administrative and operational support for CRTEC training programs, including meeting and event coordination, trainee support, travel and financial processing assistance, communications, and other program-related activities. This position works closely with CRTEC leadership, faculty, trainees, and institutional partners to support both data-driven program decisions and successful program operations.

Key Responsibilities Student and Trainee Data Management and Long-term Follow-up(40%)

Track student and trainee participation, program involvement,outcomes, and long-term career progression, including follow-up forup to 15 years after program participation.
Track long-term outcomes, including education, employment,career advancement, publications, grants, research involvement, andother professional achievements.
Enter, update, and maintain accurate records for all students and trainees in designated CRTEC data systems.
Ensure all new student and trainee records are entered in atimely and consistent manner.
Perform routine data cleaning, validation, and quality assurance to maintain accuracy, completeness, and consistency.
Identify missing, incomplete, or inconsistent data and workwith appropriate team members to resolve discrepancies.

Systems and Database Utilization (15%)

Use and maintain multiple data systems, including REDCap,Flight Tracker, NIH Reporter, Pub Med, Massey’s homegrown tracking systems, and other approved platforms.
Access public databases, institutional libraries, and research tools to update and verify existing trainee records.
Assist with the development, testing, enhancement, and maintenance of the CRTEC homegrown database.
Support system improvements by identifying data gaps, workflowissues, and opportunities to improve tracking and reportingefficiency.

Reporting, Data Quality and Process Improvement (15%)

Support the development and documentation of standard operating procedures (SOPs) for data collection, data entry,follow-up tracking, quality…