Office Manager​/Administrative Assistant

Location :
Richmond, VA (Shockoe Bottom), on-site

Employment Type

:
Full-time

Reports To :
Editor

Schedule :
Monday–Friday, in office 8:30 a.m. to 5 p.m.

Compensation: $51,000–$63,000 annual salary

Richmond Biz Sense is Richmond's business news publication. Founded in 2008, the company publishes four to six original stories each weekday covering commercial real estate, retail, hospitality, and the broader regional economy.

Our Daily News Feed email newsletter reaches more than 30,000 subscribers each morning. Approximately 70% of the audience are business executives and owners. Richmond Biz Sense also produces ten live events annually, including Hard Hat Happy Hour, the Economic Forecast, RVA
25, and an annual golf tournament, with attendance ranging from 250 to 500 per event.

The company is independently owned and operates a sister publication, Business Den, in Denver, Colorado.

Richmond Biz Sense seeks an Office Manager to support the company's advertising, news, and events operations. The position lends administrative support for business development and live events, lays out the daily newsletter, supports leadership with scheduling, and helps keep the office running smoothly.

The role supports both Richmond Biz Sense and Business Den and reports to the Editor. It offers a path to internal promotion for a motivated and organized candidate.

• Receive advertising materials from clients, confirm they meet specifications, and schedule ads on the websites and in the newsletters.
• Confirm that campaigns run as booked.
• Prepare and send performance reports to advertisers, and respond to advertiser questions.
• Follow up to confirm that signed contracts are on file and that invoices match the ads that ran.
• Own client appreciation (e.g. holiday gifts).
• Lead production and purchasing of branded assets and swag.

Newsletter Production

• Format the daily morning email newsletters, ensuring accurate layout, links, and advertising placements.
• Maintain a pre-send checklist and track errors.

Event Coordination

• Coordinate with event speakers and panelists, including attendance confirmations, biographies and headshots, preparation calls, and day-of check-in.
• Work with the company's event planner to support event logistics.

Executive Support

• Assist the editor and head of business development with scheduling.
• Track follow-up items from leadership meetings through completion.
• Organize occasional staff appreciation events (e.g. donuts, staff lunch, happy hour)

Office Operations

• Maintain office supplies, coordinate with vendors, and manage mail.
• Maintain a welcoming environment for occasional visitors.

• Minimum two years of professional experience.
• A warm, client-facing manner and strong listening skills.
• Strong written communication skills and close attention to detail.
• Proficiency with email, calendar, and standard office software.
• Ability to work on-site in Richmond, Virginia.
• Availability to attend company events, some of which take place in the evening.

• Experience working in Hub Spot.
• Experience in advertising, media, or publishing.
• Graphic design skills.
• Experience coordinating events or working with outside speakers.
• Genuine interest in local business news.