Legal Administrative Assistant

Kutak Rock seeks an experienced Legal Administrative Assistant in its Richmond, VA office. This position will provide legal and administrative support attorneys and staff while working collaboratively with attorneys, clients, and staff in a collegial environment.

• Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions
• Proofread documents for changes to be made before the final copy is produced
• Perform document comparisons using Litera Compare software
• Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness
• Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via Fed Ex and Certified US Mail
• Create and manage virtual closing rooms/collaboration sites
• Organize and maintain extensive sets of files, both electronic and paper
• Maintain e-mails and documents within the Firm’s Document Management System (Net Docs) and properly profile each document pursuant to the Firm’s Document Retention Policy
• Proactively accept responsibility and take directions for work assignments and tasks
• Handle client matters (when appropriate) through telephone and e-mail
• Keep records and enter lawyers’ time and expenses for submission to Accounting Department through Int App software
• Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
• General office duties, such as preparing scans, copies, printing e-mails and documents
• Assist with other tasks as assigned or necessary within the Department
• Flexible with hours when work demands, and other duties as assigned

• Ability to maintain confidentiality of firm and client matters
• High level of word processing skill with strict attention to detail
• Excellent verbal and written communication skills
• Excellent grammar, spelling, and proofreading skills
• Ability to work as a team player and cover for others in work area
• Ability to work well under the pressures of deadlines and complete projects in a timely manner
• Ability to prioritize and multitask, moving from one project to another efficiently
• Ability and desire to learn and adapt new skills and technologies quickly
• Aptitude to interface with lawyers, clients, and staff professionally
• Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
• Experience with PDF, Kofax, Excel, and Power Point

• High School Diploma or equivalent required; college degree given preference
• 2+ years of experience in administrative support required
  
  Experience working within a law firm or legal department with training and/or exposure to transactional or real estate practice areas preferred

Status
:
Non-Exempt

Salary Range
: $25.64- $38.46 per hour, annual equivalent $50,000-$75,000, commensurate with experience

Work Arrangement
:
Hybrid 4:1, after an introductory period and with supervisor approval

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Generous Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance.

Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program.…