Senior Administrative Assistant

Description

We are looking for a highly organized Senior Administrative Assistant to support leadership operations in Richmond, Virginia. This contract to hire opportunity is ideal for someone who thrives in a fast-moving environment and can confidently manage executive support, meeting coordination, and event logistics with professionalism and discretion. The role will contribute to day-to-day administrative efficiency while helping leadership and board-related activities stay well organized and on schedule.

Responsibilities:

- Provide day-to-day administrative support to senior leadership, including maintaining calendars, arranging meetings, and coordinating communications with internal and external stakeholders.

- Serve as a central point of contact for executive correspondence and help facilitate communication with board members, donors, and other key partners.

- Organize special events, retreats, and leadership meetings by managing schedules, vendor coordination, room setup, technology arrangements, and meeting documentation.

- Track and support projects and operational initiatives to help ensure timelines, deliverables, and follow-up activities remain on course.

- Prepare, format, and distribute reports, presentation materials, and other documents requested by leadership.

- Partner with administrative staff across departments to respond to requests, share information, and support leadership priorities effectively.

- Maintain office supply inventory for the department and place orders as needed to support daily operations.

Requirements - Associate degree and at least 5 years of administrative or related experience.

- Demonstrated experience supporting senior leaders with scheduling, meeting logistics, and preparation of business materials.

- Strong organizational skills with the ability to manage competing priorities, meet deadlines, and adapt to changing business needs.

- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; familiarity with board management platforms is a plus.

- Excellent written and verbal communication skills, including experience drafting business correspondence and recording accurate meeting notes.

- Strong interpersonal and customer service abilities with a collaborative and solution-focused work style.

- Experience coordinating events and meetings with close attention to detail and consistent follow-through.

- Nonprofit experience and bilingual English/Spanish skills are preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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