Administrative Services Coordinator

Title: Administrative Services Coordinator

State Role

Title:

Gen Admin Supv I/Coord I

Hiring Range: $55,000 - $60,000;
Commensurate with Experience

Pay Band: 4

Agency: Department of the Treasury

Location:JAMES MONROE BUILDING

Agency Website:(Use the "Apply for this Job" box below)..gov

Recruitment Type: General Public - G

The Administrative Services Coordinator performs a central role in supporting the State Treasurer, Deputy State Treasurer, and Administrative Services team, while facilitating the Virginia Department of the Treasury’s regulatory compliance, governance, reporting, and executive support functions. This position coordinates Freedom of Information Act (FOIA) requests, supports agency Continuity of Operations (COOP) planning, administers conflict-of-interest tracking requirements, coordinates agency record management, and prepares recurring and ad hoc reports and communications.

Working across divisions and with agency leadership, the Coordinator will help ensure required documentation, deadlines, and governance activities are completed accurately and on time. This position will also develop clear, professional materials for presentations, internal and external to the agency.

This opportunity is well suited for a highly organized, detail‑oriented professional who can independently manage multiple priorities, exercise sound judgment, and communicate effectively with stakeholders throughout the agency and across state government.

• Provide confidential and responsive administrative support to the State Treasurer, Deputy State Treasurer, and Administrative Services team.
• Coordinate and manage agency FOIA requests, including intake, tracking, internal coordination, and deadline monitoring in accordance with applicable requirements.
• Coordinate agency COOP activities and required documentation, including committee meetings, plan updates, exercises, training, and readiness activities.
• Administer Conflict of Interest program requirements, including tracking required disclosures, submissions, training, and related deadlines.
• Collect, analyze, organize, and present information for recurring and ad hoc agency reports, leadership requests, and other management needs.
• Develop professional presentations, reports, correspondence, briefing materials, and internal or external communications in collaboration with leadership and program staff.
• Maintain organized and accurate program records in accordance with applicable records retention and information management requirements.
• Coordinate cross-divisional committees and projects; document action items, responsibilities, and follow‑up activities.
• Coordinate scheduling and administrative tracking for the agency vehicle.
• Perform other related duties and special projects that support agency operations, compliance, and reporting needs.
• Ability to work independently, exercise sound judgment, identify priorities, and follow assignments through to completion with minimal supervision.
• Role requires moving and bending to include lifting up to 50 pounds as needed for event preparation and deliveries throughout the agency.

• Demonstrated analytical and reporting skills, including the ability to collect, validate, interpret, organize, and clearly present information.
• Excellent written and verbal communication skills, including experience preparing professional reports, correspondence, presentations, or briefing materials.
• Demonstrated ability to coordinate committees, projects, or multi‑step initiatives involving multiple stakeholders.
• Proficiency with Microsoft 365 applications, including Excel, Word, PowerPoint, and Outlook.
• Exceptional organizational and time‑management skills, with the ability to manage competing priorities and meet firm…