Executive Assistant to President & CEO

TECHEAD is seeking qualified applicants for the following Direct Hire position – Executive Assistant to the President & CEO / Richmond VA – (JOB-22789). If you are looking for a new opportunity and this position looks to be a fit, please apply to see the TECHEAD difference that has made us successful for 30+ years!

You can find more about our team and values by checking us out at TECHEAD.comor on Glassdoor

Title: Executive Assistant to the President & CEO
Location: Richmond, VA
Compensation: $96,000 – $106,000 /
Work Type: Direct Hire
Work Location: On-Site

Techead is seeking a highly organized, professional, and proactive Executive Assistant to support the President & Chief Executive Officer, Senior Vice President & Chief Financial Officer, and Senior Vice President & Chief Legal Officer. Ensure the efficient operation of executive and Board functions by managing executive office activities, coordinating Board and management meetings, arranging travel, and supporting corporate governance activities. Serve as a trusted partner to executive leadership while maintaining the highest level of professionalism, discretion, and confidentiality.

Executive Office Administration

• Manage calendars, schedules, and meeting priorities for executive leadership.
• Prepare schedule updates to support timely and effective attendance at meetings and events.
• Screen incoming calls, correspondence, and inquiries, responding independently when appropriate.
• Prepare, draft, and coordinate correspondence, reports, presentations, and communications for executive review and signature.
• Prepare expense reports and coordinate required approvals.
• Serve as a liaison between executive leadership, Board Members, organizational partners, senior managers, employees, and external stakeholders.
• Respond to inquiries from Board Members and key stakeholder personnel.
• Maintain electronic and physical filing systems and records.
• Anticipate and resolve administrative and operational challenges.
• Perform complex and highly confidential administrative functions while safeguarding sensitive corporate information.

Board and Meeting Administration

• Coordinate Board meetings, committee meetings, management meetings, conferences, receptions, dinners, and major annual events.
• Arrange meeting facilities, catering, audiovisual equipment, lodging, transportation, and related logistics.
• Prepare and distribute Board notices, agendas, meeting materials, and invitations.
• Record, draft, circulate, and distribute Board and committee meeting minutes.
• Manage event logistics and vendor relationships while maintaining budget objectives.

Legal and Governance Support

• Prepare governance-related documents for review, approval, signature, and distribution.
• Support communications and coordination activities for key Board committees (including Nominating, Executive, Bylaws, and Compensation Committees).
• Assist with Board governance and corporate administration activities.

Finance and Treasury Support

• Coordinate correspondence and communications for Finance, Audit, and Governance Committee activities.
• Assist with the preparation and coordination of annual Director and Executive Officer Questionnaires used for regulatory and financial reporting requirements.
• Support Finance, Accounting, and Treasury administrative activities as assigned.

Executive and Board Travel Coordination

• Arrange complex domestic and international travel for executive leadership and Board Members.
• Coordinate air transportation, hotel accommodations, ground transportation, meeting registrations, and related travel logistics.
• Compile and distribute travel itineraries and meeting materials.
• Ensure travel arrangements align with organizational expectations and budget requirements.

Additional Responsibilities

• Support executive leadership with outside board affiliations, industry associations, and professional organizations.
• Coordinate meetings, conferences, and events associated with external board and industry activities.
• Participate on project teams and special assignments as directed.

Work Experience

• Minimum of 10 years of progressively responsible administrative experience.
• Minimum of 5 years supporting senior executives, corporate officers, or a Board of Directors.
• Experience coordinating Board meetings, governance activities, executive travel, and corporate events preferred.

Critical Knowledge, Skills, and Abilities

• Advanced proficiency in Microsoft Office…