Procurement Officer​/Procurement Analyst

Job Title: Procurement Officer (APSPM, VPPA, BuyIT manual, Eva MUST)

Duration: 6+ months

Location: Richmond, VA 23219

Pay Rate: $17.81 /Hr.

- $25.00/hr. on W2 without benefits

• To carry out procurement functions for a variety of purchases for goods and services. Provide guidance to internal clients on state procurement regulations and purchasing methods. Determine appropriate method of procurement based on agency need and competitive process requirements. Investigate problems related to procurement, policy interpretation, contract administration and vendor performance. Assist with agency-wide reviews for procurement compliance to ensure all policies and procedures are followed.

• Analyze usage reports and software consumption reports to validate the need or to identify product similarity.
• Provide assistance to end-users in the preparation and submittal of requisitions, including the development of specifications, Scope of Work, or Statement of Needs.
• Regularly inform internal clients of the status of requisitions.
• Review and analyze requirements and requests for IT related procurements.
• Determine the proper procurement method in accordance with state procurement practices, laws, regulations, policies, procedures and best practices.
• Provide accurate and timely guidance and advice to procurement staff, agency management, and end users agency wide regarding procurement laws, regulations, policies, procedures, and best practices.
• Adhere to all agency policies and procedures.
• Regularly communicate with supervisor on the status of procurement efforts.
• Complete receiving in Smart Sheets & eVA as required.
• Update Smart Sheet Requisition Log on a daily basis with the current status of assigned.
• Maintain and Update as required the Smart Sheets Agency Contract Log.
• Monitor and update the Smart Sheets Contract Evaluation CRQ sheet as needed and required.
• Communicate with the Contract Administrator if the renewal is not being processed in a timely manner in Smart Sheets.
• Monitor procurement request for split purchases and if identified report them immediately to the Purchasing Director.
• Cooperate with FOIA coordinator as needed for any FOIA requests related to procurement.
• Adheres to SWaM Utilization Policy.
• Directly solicits the correct number of SBSD-certified small businesses per the VITA Buy It manual requirements.
• Determine if a solicitation can be "set-aside" for award to a SBSD-certified small business.
• Participate in Outreach Events.
• Works toward attainment of the agency's SWaM goals as outlined in the agency's SWaM Plan.

• Develops, writes and obtains approvals for sole source and cooperative procurement.
• Prepares and issues Unsealed Invitations for Bids (UIFBs) and Unsealed Requests for Proposals (URFPs) in accordance with all requirements of the Virginia Public Procurement Act.
• Evaluates spot purchases/bids/proposals/quick quotes and vendor qualifications to determine whether the bidder/offeror is responsive and responsible.
• Publicly posts solicitations in the eVA Sourcing and Contracting module.
• Publicly post Future Solicitation in the eVA Sourcing and Contracting module for the Future Procurement public facing eVA site.
• Conducts pre-bid and pre-proposal conferences as required.
• Issues addenda to solicitations as needed.
• For UIFBs, evaluates bids and awards to the lowest responsive and responsible Bidder.
• For URFPs, coordinates the evaluation of proposals received. Reviews all proposals for compliance with the requirements of the solicitation. Provides guidance and direction to the Evaluation Committee. Presides over oral presentations by Offerors. Oversees the scoring of proposals. Conducts competitive negotiations with the top scoring Offerors. Issues Notice of Intent to Award and Notice of Award as appropriate to the procurement.
• Processes purchase orders in eVA, except exclusions from eVA listed in APSPM 14.9.b.
• Prepares two-party contracts for URFP awards. Obtains signatures of the contractor and Agency.
• Designates in writing a Contract Administrator to manage the day-to-day activities of the contract. Assists in the resolution of performance problems or other contractual issues.
• Establishes and maintains complete and accurate procurement files containing documentation of the procurement process. Utilizes the file checklists for UIFBs or URFPs, as applicable.

• Confirm purchase is a sole source.
• Completes sole source justification form.
• Obtains all required approvals.
• Issues the Notice of Sole Source Award in eVA.
• Create the purchase request in eVA and include all supporting documentation and submit it for review and approval to procurement director.
• Create and maintain electronic procurement file with the complete and appropriate.

• Confirm cooperative contract is in good standings and the item is available on the contract.
• Completes cooperative justification…