VHI- Business & Compliance Manager

Since 1993, Virginia Health Information (VHI) has been the Commonwealth's trusted health data organization. As a Richmond-based 501(c)(3) nonprofit under contract with the Virginia Department of Health, we collect statewide datasets, connect thousands of healthcare organizations as Virginia's designated Health Information Exchange, and turn complicated data into public reports and dashboards that make care more transparent. Our mission is simple: improve Virginia's healthcare by collecting, connecting, and reporting meaningful data.

That work runs on trust. Hospitals, insurers, and state partners share sensitive data with us, and the agreements, registrations, and compliance obligations behind that trust have to be right, current, and well documented.

We are a team of about 20 people, and growing. Programs that once operated on their own are now overlapping, and we are building the shared structure to match.

We are hiring a Business & Compliance Manager, a brand-new role that brings contracts, compliance, and organizational administration together under one owner. Reporting directly to VHI's COO, you will work closely with our executive leadership, program teams, and outside legal counsel, and you will be the main point of contact for external partners on their agreements.

This is a builder role. There is no packet of SOPs waiting for you, and some responsibilities are still taking shape. Success looks like agreements that are current and easy to find, filings and renewals that never get missed, and leaders who always know what VHI has committed to and what is coming due. You will learn VHI's way first, earn trust, and grow your ownership over time.

The Business & Compliance Manager will be responsible for:

• Overseeing the administration of VHI's agreements, including business associate agreements, data use agreements, and vendor agreements
• Managing each agreement from preparation through review coordination, routing, execution, renewal, and ongoing maintenance, in partnership with leadership, outside counsel, and program teams
• Sending agreements to counter parties, tracking redlines, and bringing the right decision-makers in to approve changes
• Keeping executed agreements stored, named, and organized to VHI standards, and starting renewals early enough that nothing lapses
• Maintaining and improving contract tracking processes so information stays accurate, consistent, and current

• Coordinating compliance activities tied to applicable federal and state laws, regulations, and contractual requirements
• Supporting operational changes in response to new or updated regulations.

• Overseeing the preparation and submission of required reports, registrations, renewals, and applications, including SAM and U.S. Census Bureau registrations and insurance applications
• Maintaining organizational records and a reporting calendar so recurring requirements are completed on time
• Gathering information from internal and external stakeholders to keep records accurate
• Supporting internal policy development, revision, and implementation, flexing between leading the work and supporting others as needs change

• Coordinating lobbyist registrations and disclosure reporting in support of the CEO
• Supporting the CEO and external legal counsel, as needed, with research on legislative and regulatory topics

• Supporting the development, implementation, and upkeep of IT and information security policies, procedures, and processes
• Coordinating IT and security compliance activities, including applicable…