Senior Construction Administrator - CMTA

CMTA, a Legence company

CMTA () is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.

CMTA is hiring an experienced Senior Construction Administrator to join our diverse team of engineering professionals in the Richmond, VA office. This position will be responsible for managing project specifications and overseeing contract and construction documents. This is a full-time, in-office position with working hours Monday through Friday, offering opportunities for professional growth within the organization.

• Ensure compliance with project contract language, current code requirements, and current manufacturer information.
• Assist with construction administration document processing activities, including shop drawings, RFIs, change orders, pay applications, and closeout documents.
• Perform preliminary reviews of submittals and incorporate comments from the design team in final responses.
• Prepare preliminary answers for RFIs and incorporate comments from the design team in the final responses.
• Perform onsite construction inspections to ensure projects are constructed in accordance with contract documents and to resolve conflicts. Anticipated 2-3 days a week of construction site visits to monitor progress of projects.
• Prepare field observation reports.
• Help to maintain and update electronic construction plan sets working with the design team.
• Assist with maintaining project schedules and logs.
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.
• Mentor and train design staff based on constructability feedback and lessons learned from field observations as well as construction administration processes.
• Coordinate completion of closeout documents.

• Bachelor’s Degree in Mechanical or Electrical Engineering.
• 10+ years of experience as a design engineer or construction administration professional or skilled tradesperson.
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel.
• Proficiency with Electronic Document Management Systems such as Newforma or Procore.
• Demonstrated capability in coordinating with multiple design team members to manage construction-related correspondence.
• High attention to detail, strong organizational skills, and ability to manage multiple tasks.
• Strong oral and written communication skills, including the ability to listen and understand internal customer expectations.
• Ability to manage schedules to meet critical deadlines.

Legence () (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions.

Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program

Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave

Financial Benefits: 401(k) retirement savings plan

If you need assistance or accommodations during the application or interview process, please contact us at  or your dedicated recruiter with the job title and requisition number.

Legence and its affiliates…