Payroll Specialist

Position Purpose

The Payroll Specialist is responsible for accurately preparing and processing payroll for employees, ensuring compliance with federal and multi-state regulations. This role involves maintaining payroll records, resolving discrepancies, and supporting Finance, Accounting, and HR teams with payroll-related reporting and analysis.

Organization

This position reports to the Payroll Administrator.

• Process bi-weekly payroll for all employees accurately and on time
• Verify timekeeping records, deductions, reimbursements and other payroll data for accuracy and completeness
• Maintain payroll information by collecting, calculating, and entering data into payroll systems
• Review and reconcile payroll prior to transmission and validate confirmed reports
• Process new hires, terminations, and status changes in the payroll system
• Partner with HR, Finance, and Operations teams to ensure payroll aligns with benefits, accounting systems, and time tracking
• Respond to employee inquiries regarding payroll, deductions, and other related issues
• Support audits by providing accurate payroll records and reports as needed
• Utilize digital tools and platforms to ensure smooth communication and documentation in a remote environment

• Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, Human Resources or a related field preferred
• Must be a U.S. citizen; work sponsorship is not available
• Strong knowledge of Microsoft Excel and general accounting principles
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong communication and problem solving skills

The incumbent must be able to effectively operate the current computer system.

Must be able to lift and carry up to 20 pounds. Must be able to talk, listen, and speak clearly on the telephone.

Periodic extended hours during payroll cycles or year-end processing.

Security and privacy training will be provided as part of this role to protect the confidentiality, integrity, and availability of PCS’ associate and customer data.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Mid-Senior level

Full-time

Human Resources

Internet Publishing