Director of Human Resources - Staffing, Payroll Compliance

The Director of Human Resources is HEF's lead HR professional, responsible for staffing, paying, supporting, and ensuring compliance for a large, largely part-time workforce. The role serves approximately 20 full-time and 100 part-time employees across 15 after school program sites.
The position combines two areas. It serves as the organization's primary resource for payroll, benefits, retirement plan administration, and employment law compliance. It also manages daily staffing in a fast-paced environment where schedules shift often, and gaps must be solved in real time, while maintaining staff-to-student ratios and childcare licensing requirements.
This role calls for a hands-on professional with strong interpersonal skills, deep knowledge of HR law and best practices, and high accuracy on recurring deadlines. While not directly responsible for programming or supervising staff, the Director is a critical partner to program leaders, ensuring they have the staffing and guidance needed to operate successfully each day.

• Manage the talent acquisition process, including posting positions, reviewing resumes, and conducting initial interviews.
• Manage all pre-hire and post-hire onboarding, including payroll, benefits, and new-hire paperwork, and conduct orientation for all full-time and part-time employees.
• Manage the offboarding process, including final pay, benefits termination, and COBRA notices.
• Support performance management by guiding supervisors on goal setting, coaching, performance improvement plans, and corrective actions.
• Support part-time staff and program leaders by answering HR questions, resolving concerns, maintaining thorough documentation, and providing clear, neutral, and consistent policy guidance.
• Implement HR policies and procedures that maintain a positive work environment.
• Collaborate with leadership on employee engagement and retention initiatives, including team-building activities and events.

• Manage the talent acquisition process, including posting positions, reviewing resumes, and conducting initial interviews.
• Manage all pre-hire and post-hire onboarding, including payroll, benefits, and new-hire paperwork, and conduct orientation for all full-time and part-time employees.
• Manage the offboarding process, including final pay, benefits termination, and COBRA notices.
• Support performance management by guiding supervisors on goal setting, coaching, performance improvement plans, and corrective actions.
• Support part-time staff and program leaders by answering HR questions, resolving concerns, maintaining thorough documentation, and providing clear, neutral, and consistent policy guidance.
• Implement HR policies and procedures that maintain a positive work environment.
• Collaborate with leadership on employee engagement and retention initiatives, including team-building activities and events.

• Process payroll accurately and on time for all employees using ADP Workforce Now.
• Manage payroll deductions, tax with holdings, garnishments, and other payroll adjustments.
• Administer employee benefits programs, including enrollments, qualifying life events, and annual open enrollment.
• Coordinate with benefit providers and reconcile monthly benefit invoices.
• Administer the organization's 403(b) retirement plan, including contributions, employer match processing, and vendor coordination.
• Serve as the primary point of contact for employee questions about payroll, benefits, and retirement plans.
• Prepare payroll, benefits, and staffing reports as requested by leadership.

• Ensure compliance with federal, Virginia, and local employment laws, payroll regulations, reporting requirements, and company policies.
• Monitor compliance with wage-and-hour laws, employee classifications, and leave requirements.
• Maintain childcare licensing compliance for personnel, including background checks, credentials, and required training records.
• Manage employee data and records in ADP Workforce Now, including payroll, benefits, and compliance files.
• Support audits and compliance reviews related to payroll, benefits, and licensing.

• Coordinate and adjust daily staffing assignments across 15 after school sites to ensure adequate coverage and compliance with safety and licensing requirements.
• Respond in real time to staffing…