Payroll Coordinator

Payroll Coordinator

Salary Range: $41,000–$52,000 annually
Job Type: Full-Time, Salaried
Schedule: Monday–Friday, with an extended Thursday schedule

Workforce Solutions is seeking a dependable, detail-oriented Payroll Coordinator to manage payroll processing for our temporary and contract workforce while providing benefits administration and general HR support.

This position plays an important role in ensuring employees are paid accurately and on time, employee records are properly maintained, and routine benefits and HR matters are handled efficiently and professionally.

The ideal candidate is highly organized, comfortable working with deadlines, and able to communicate effectively with employees, clients, benefits providers, and internal staff.

• Process weekly payroll for temporary and contract employees accurately and on schedule.

• Review employee timecards and timesheets for accuracy, missing hours, approvals, overtime, and discrepancies.

• Follow up with employees, supervisors, and clients to resolve missing or incorrect time before payroll deadlines.

• Maintain employee payroll information, including pay rates, deductions, direct deposit information, tax withholding information, and other payroll-related data.

• Verify new hires are properly set up in the payroll system before their first payroll.

• Process payroll adjustments, corrections, reimbursements, bonuses, and other approved payments.

• Assist employees with questions regarding paychecks, direct deposit, deductions, taxes, and payroll discrepancies.

• Maintain accurate payroll records and supporting documentation.

• Assist with payroll reporting, reconciliation, and year-end payroll activities.

• Review hours and payroll information used for client invoicing and help ensure payroll and billing records are accurate.

• Respond to garnishment and child-support orders in a timely manner.

• Assist with the administration of company employee benefit programs.

• Process employee benefit enrollments, changes, and terminations.

• Provide employees with information regarding available benefits and enrollment procedures.

• Coordinate with benefit providers and internal management regarding employee enrollments and eligibility.

• Maintain accurate benefits records and documentation.

• Monitor employee eligibility for benefits and communicate enrollment opportunities and deadlines.

• Assist employees with routine benefits questions and direct more complex issues to the appropriate provider or management team.

• Ensure payroll deductions related to employee benefits are entered and processed correctly.

• Assist with annual open enrollment and distribution of benefit information.

• Coordinate with Operations, Recruiting, Accounting, and other departments to resolve payroll and employee-related issues.

• Identify recurring payroll, timekeeping, benefits, or administrative issues and recommend process improvements.

• Maintain organized electronic records and documentation.

• Provide additional administrative and HR support to the Operations team as needed.

• Previous payroll, accounting, bookkeeping, HR, benefits administration, or staffing industry experience preferred.

• Experience processing payroll for hourly employees is strongly preferred.

• Experience with employee benefits administration is preferred.

• Staffing industry payroll or HR experience is a plus.

• Strong attention to detail and ability to identify discrepancies.

• Excellent organizational and time-management skills.

• Ability to work under strict weekly payroll deadlines.

• Strong written and verbal communication skills.

• Comfortable communicating with employees, clients, and benefit providers by phone and email.

• Strong computer skills, including Microsoft Excel and/or…