VIB Procurement Officer BVI

Title: VIB Procurement Officer - #BVI
00092

State Role

Title:

Procurement Officer I

Hiring Range: Starting salary low $60,000s up to high $60,000s commensurate with experience.

Pay Band: 4

Agency: Dept for Blind/Vision Impaired

Location: Blind & Vision Impaired

Agency Website: https://(Use the "Apply for this Job" box below)..gov

Recruitment Type: General Public - G

Help keep the mission moving by driving fast, accurate, and compliant purchasing across state and federal systems. If you’re energized by problem‑solving, vendor coordination, and owning a critical link in our production pipeline, we’d love to have you on the team.

The objective/mission of the Virginia Industries for the Blind (VIB) is to employ and develop Virginians who are blind, visually impaired or deaf/blind to achieve their desired level of employment through the manufacture and delivery of quality products and services. To accomplish this objective / mission requires VIB to operate similar to a traditional business; maintaining efficient production, service and retail operations with strict financial controls to assure adhering to VIB's self-funded obligation, i.e., to accomplish its mission without the use of General Funds.

We are seeking a VIB Procurement Officer to process all assigned purchases in accordance with Commonwealth Purchasing Regulations and VIB Procurement Procedures for State-side; and process all assigned purchases in accordance with established federal procurement procedures. Obtains all required approvals for procurements that exceed delegated spend authority of $20,000. Provides procurement guidance to end-users. Assists VIB staff in maintaining and troubleshooting Procurement systems to include: eVA, Odoo, Counter Point (for a short period).

Duties include but are not limited to:

• General Procurement and Contracting
• Contract Management
• Communication, Troubleshooting, and Problem Solving
• Consult with Supervisor on any sensitive vendor or end user issues as they occur
• BSC Back-up Support:
  • Provide back-up support to the VIB Clerk for Counterpoint purchases on an as-need basis.
  • Processes Purchase Orders for EDI administrative items which are not stocked in BSCs.
  • Maintains procurement files to include all required documents.
    • Purchase Requisition/specifications.
    • Quotes
    • Purchase Order and any other related documents.
  • Ensure accurate price quotes are obtained from vendors and/or verify the requested items are available via a contract from which VIB has approval to procure goods and/or services.
  • Receive and relay vendor messages to appropriate staff in an accurate and expedient manner.
  • Key data into Counterpoint within two business days of receiving Purchase Requisition s.
  • Request appropriate approvals prior to issuing Purchase Orders.

Other duties and/or special projects as assigned.

Completes duties and/or projects as needed or directed by supervisor.

Certification:

• Certification as a Virginia Contracting Associate.

Experience:

• Experience in the development of specifications packages, the management of Commonwealth of VA competitive solicitations and contract awards, processing sole source and emergency determinations.

Knowledge:

• Working knowledge of State procurement laws including but not limited to the Virginia Public Procurement Act (VPPA); and of the Agency Procurement Surplus Property Manual (APSPM).
• Proficiency with eVA procurement systems, e-commerce, and inventory management.

• Demonstrated skill in using automated procurement systems, e commerce platforms, and inventory management tools.
• Strong attention to detail.
• Strong oral and written communication skills; demonstrated telephone and customer service skills.
• Proficiency with automated purchasing software, MS Word, Excel, and database management.

• Demonstrated ability to process purchase requisitions into purchase orders in accordance with established policies and procedures supporting base supply operations.
• Demonstrated ability to interpret specifications and complete purchase orders in accordance with applicable policies and procedures.
• Ability to work effectively in a high-volume environment.
• Ability to establish and maintain effective working relationships with vendors and internal end users.

• Experience in Virginia public procurement/purchasing.
• Current Virginia Contract Administration and Risk Management (VCARM), Contracting Officer (VCO) certification or ability to obtain VCARM within one year of hire and VCO within two year(s) of hire; see…