Neurology Division Administrator

* Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries.
* Communicates with providers and divisional staff to ensure all remain up to date on current health system policies.
* Prepares and handles all related paperwork and documents.
* Administers VCU/VCUHS Human Resources policies and procedures.
* Prepares and coordinates all required human resources paperwork.
* Ensures responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system.
* Responsible for oversight and compliance for education programs in the specialty for which the Division administrator oversees.
* Serves as Effort Reporting coordinator for the division.
* Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants.
* Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research.
* Analyzes and reviews grant proposals for compliance with agency and VCU requirements.
* Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants.
* Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials.
* Enters negotiations with sponsors (e.g., NIH, pharmaceutical industry, foundations) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures.
* Maintains knowledge of computer systems used to support research.
* Meets with space analysts and determine space requirements.
* Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors.
* Determines fiscal requirements for renovations and new building projects.
* Handles, communicates, and coordinates all physical moves.
* Working with department Administrator, develops financial plan for consideration and approval of facility projects including any capital requests needed in space expansions.
* Capable financial management, budgetary supervision, and productivity monitoring
* Competent decision making to determine necessary actions to achieve goals in collaboration with administrator
* Novice in grants administration, pre and post award management, and collaborating with PIs and sponsors
* Supervisory experience, ability to lead and manage teams to develop diverse, inclusive, equitable team culture
* Familiarity with data analytics and business intelligence platforms
* Understanding of revenue cycle workflows, professional billing, and KPI monitoring
* Build and promote the Department's reputation in its research, clinical and teaching missions
* Adherence to high standards of excellence with attention to details and accuracy
* Ability to translate complex information into common terms
* Ability to represent the Department well with internal and external stakeholders
* Partners with departmental leadership team to provides overall administrative communication to the division(s)