Institute Contemporary Art Exhibitions Project Manager

The Exhibitions Project Manager oversees the production, implementation, and operational execution of exhibitions and new commissions.

Working closely with curatorialstaff, artists, designers, registrars, preparators, fabricators, contractors, and external vendors, this role manages production workflows from finalized concepts through fabrication,installation, and project completion.

Designed by Steven Holl Architects and located at the corner of Broad and Belvidere, the Institute for Contemporary Art (ICA) at VCU presents the art of ourtime and provides an open forum for dialogue and collaboration across the region and throughout the world. With free admission,the ICA is a major resource for VCU, Richmond, and beyond.

The Exhibitions Project Manager oversees the production,implementation, and operational execution of exhibitions and newcommissions. Working closely with curatorial staff, artists,designers, registrars, preparators, fabricators, contractors, and external vendors, this role manages production workflows fromfinalized concepts through fabrication, installation, and project completion.

Serving as the primary operational lead for exhibition production,the Exhibitions Project Manager ensures that timelines, contracts,procurement, vendor communications, budgets, and production schedules are executed efficiently and accurately. This positionfunctions as the central coordination point between artists, the institution, fabricators, vendors, and project stakeholders toensure successful realization of exhibitions and institutional initiatives.

While the Curatorial Assistant & Programs Manager overseesresearch, content development, interpretive materials, and artist coordination during project ideation phases, the Exhibitions Project Manager assumes responsibility for production execution,vendor oversight, logistical implementation, and production management.

This role also oversees the production management and execution of RESONATE, the ICA’s signature Community Media Centerpodcast festival, ensuring seamless coordination across artistic,institutional, technical, and production teams.

• Manage the production and implementation of exhibitions,commissions and installations, from finalized concept through completion.
• Develop and maintain detailed production timelines,implementation schedules, and operational workflows across projects.
• Serve as the primary operational liaison between artists,curators, vendors, fabricators, preparators, installers, contractors, and institutional departments.
• Coordinate project logistics related to fabrication, printing,shipping, installation, deinstallation, and production scheduling.
• Ensure timely completion of production milestones and institutional deliverables across multiple concurrent projects.
• Oversee execution planning for exhibitions and institution-wide initiatives, ensuring alignment between creative vision, budget,and operational feasibility.

• Manage relationships with fabricators, printers, installers, contractors, AV vendors, and external production partners.
• Deliver finalized production files, approved content, and technical specifications to vendors and fabrication partners.
• Oversee procurement workflows including bids, purchase orders, contracts, invoices, and payment tracking.
• Coordinate production estimates, fabrication schedules, vendor approvals, and implementation timelines.
• Track revisions, approvals, and deliverables throughout production and installation phases.
• Ensure accurate contract execution and compliance with institutional production timelines and operational procedures.

• Serve as lead production manager for Resonate, theICA’s signature CMC program, coordinating technical production,vendor management, scheduling, hospitality logistics, installationneeds, and event execution.
• Coordinate closely with curatorial, communications, AV, facilities, visitor engagement, and operations teams to ensure seamless implementation of public-facing initiatives.
• Support production oversight for screenings, performances, lectures, interdisciplinary activations, and special institutionalevents as needed.

• Maintain organized production schedules, project calendars, contracts, budgets, and…