VCUarts Events Coordinator; part-time

Advertising Summary
:
The Virginia Commonwealth University School of the Arts (VCUarts) seeks a part-time Event Coordinator to serve as the primary point of contact for planning, coordination and execution of events for VCUarts. This position is a member of the Communications team within the School and reports to the Director of Communications and Marketing.

Unit
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School Of The Arts MBU

Department
:
Deans Office Arts

Department Summary
:
We’re a public, nonprofit four-year art and design school within a major research university, and offer 18 bachelor’s degrees and five master’s degrees. Located in Richmond, Virginia—one of the nation’s most artistic cities, VCUarts is a vibrant community of creators, performers and scholars dedicated to pushing boundaries and tackling challenges far beyond traditional arts practices.

Event Coordinator (part-time/hourly)

VCU School of the Arts

Office of Communications

Final date to receive applications
:
For best consideration, applications are due Tuesday, October 13, 2026.

The Virginia Commonwealth University School of the Arts (VCUarts) seeks a part-time Event Coordinator to serve as the primary point of contact for planning, coordination and execution of events for VCUarts. This position is a member of the Communications team within the School and reports to the Director of Communications and Marketing.

The Event Coordinator is responsible for delivering high-quality, strategically aligned events that enhance stakeholder engagement, support VCUarts goals and elevate the School’s brand. This position collaborates closely with internal stakeholders, external partners and student teams—particularly from Development and Alumni Relations—to deliver creative, professional and seamless event experiences.

• Lead the planning and execution of VCUarts events, including Dean's office and leadership events, academic ceremonies (Commencement), and other signature events.
• Develop event timelines, budgets, logistics, and staffing plans while coordinating venues, vendors, catering, technology, and on-site operations.
• Partner with Communications and Marketing team, VCUarts leadership, Development and Alumni Relations, and academic units to deliver events aligned with strategic priorities and branding.
• As a member of the VCUarts Office of Communications team, and as a communications and marketing professional, the Event Coordinator will collaborate closely with VCU Enterprise Marketing and Communications to align content, storytelling and brand positioning with institutional priorities and standards.
• Evaluate event outcomes and implement continuous process improvements.
• Demonstrate proven ability to coordinate across multiple stakeholders and manage competing priorities.
• Manage event timelines and oversee day-of operations.

• Serve as the primary point of contact for event planning and logistics, including venues, catering, AV needs, registration, staffing, signage, and vendor support.
• Plan calendars and coordinate approvals for all assets, plans, and content.
• Coordinate printed materials, promotional items, and event supplies.
• Manage vendor relationships, contracts, and event procedures while ensuring compliance with university policies.
• Keep projects moving from intake to completion; confirm the right people are involved and deliverables are accurate, approved, and submitted correctly.
• Maintain strong quality control across multi-channel deliverables (checklists, timelines, links, QR codes, approvals, version control).

• Coordinate with the Social Media Coordinator to promote events.
• Develop event communications, including web pages, emails, graphics, digital signage, RSVP forms and…