Senior Development Coordinator

Virginia Commonwealth University (VCU) is a public research university dedicated to serving the needs of students and patients. Our passionate community is unafraid to tackle difficult challenges, and our location in the heart of downtown Richmond ignites innovation and provides unlimited opportunities.

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Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax‑deferred annuity and cash match programs, employee discounts, well‑being resources, abundant opportunities for career development and advancement, and more.

The mission of VCU’s Office of Development and Alumni Relations (DAR) is to maximize philanthropic support by engaging stakeholders with our institution, working in partnership with all VCU schools, programs, and campuses as one development and alumni relations community and implementing best practices and efficient strategies to achieve a comprehensive development program.

The Senior Development Coordinator works directly with Development and Alumni Relations (DAR) colleagues to achieve VCU’s fundraising and engagement goals by performing a wide variety of administrative, logistical, operational, and technical tasks for designated colleges, schools, and units (CSU). The Coordinator serves as the central point of contact for responding to constituent inquiries, anticipating volunteer and donor needs, and leveraging university resources for the VCU School of the Arts (VCUarts) fundraising team.

• Provide support for administrative needs, including managing calendars, planning travel and donor visit itineraries, conducting and compiling preliminary research, drafting letters and briefs, maintaining Excel documentation, providing fiscal/budget support, and project management.
• Provide timely and accurate travel, purchasing, and reimbursement assistance for fundraising staff.
• Coordinate, implement, and track donor acknowledgement processes by drafting personal and detailed acknowledgement letters and other special correspondence as needed; inform the major gift officer, deans, faculty members, and others as appropriate.
• Assist with planning and execution of events, including out‑of‑town events and tours that support membership, fundraising, and stewardship for VCUarts and the ICA—such as group dinners, alumni reunion weekend, tours, receptions, and other events.
• Enter development interactions with donors and event participation data into VCU’s donor database.
• Assist with donor and gift intent data integrity to Gifts and Records Management, sharing and updating changes of contact information and biographical records.
• Support donor relations/stewardship projects and initiatives, including creating and tracking university gift agreements, assisting with correspondence/mailings/reports for endowment donors and donors in the university’s annual and planned giving societies.
• Assist in assembling development proposals presented to prospective donors, including foundations and corporations.
• Serve as initial point of contact for the office; determine matters that require the attention of others, refer, and elevate as needed.
• Maintain confidentiality while responding to sensitive and complex issues.
• Think strategically, anticipate necessary actions, and provide support materials independently.
• Take and share meeting minutes and follow up with colleagues on identified action items.
• Draft and collect topics for development team meeting agendas.
• Schedule volunteer and donor committee meetings and provide logistics, agenda setting, note taking, and follow‑up support.
• Collaborate with finance, marketing and communications, faculty and curatorial colleagues on development and fundraising tasks and projects.
• Participate in trainings and share information with the team.
• Serve as an active team player in projects or activities that require full team…