Executive Assistant to CEO

Executive Administrative Partner to the CEO – Innodata Inc.

Location:

Ridgefield Park, NJ (Onsite, 5 days a week)

We are a rapidly growing data engineering company at the forefront of the Generative AI revolution. Our innovative services are trusted by the world’s biggest tech companies to solve their most complex data challenges. As a fast‑paced, high‑growth firm, we are seeking a strategic partner to help manage the dynamic life of our CEO.

The Executive Administrative Partner will serve as a key business and personal confidant to the CEO, acting as an extension of their decision‑making and vision. This is far more than a support role; you will be deeply integrated into the CEO’s day‑to‑day work, anticipating needs, managing high‑value projects, and ensuring the seamless operation of both professional and personal life. The successful candidate will be the CEO’s eyes and ears, demonstrating impeccable judgment, a polished demeanor, and a sharp, analytical mind.

• Strategic Project Management:
  Own special, high‑value, and sensitive ad‑hoc projects from conception to completion.
• Shareholder Relations:
  Liaise with shareholders and investors; prepare materials for quarterly board meetings, earnings calls, and investor communications.
• Gatekeeping and Communication:
  Manage flow of information to and from the CEO; draft, edit, and proofread high‑stakes correspondence and presentations.
• Life Management & Logistics:
  Manage the CEO’s complex calendar, travel, and priorities—including domestic and international travel, event logistics, and occasional personal tasks.
• Proactive Problem‑Solving:
  Anticipate challenges and develop solutions to maximize the CEO’s time and effectiveness; implement new systems or processes to improve efficiency.
• Information Analysis:
  Digest and synthesize complex information to help prepare the CEO for meetings and critical decisions.
• Discretion and Professionalism:
  Handle highly confidential information with integrity; maintain a polished presence that reflects positively on the company.
• Travel:
  Be available and comfortable traveling alongside the CEO as needed for meetings, events, and other business needs.

• Proven experience in a senior administrative or business support role, preferably with a C‑level executive.
• A polished and professional demeanor with exceptional written and verbal communication skills.
• A strong analytical and logical approach to problem‑solving with high attention to detail.
• Experience liaising with high‑level stakeholders, including board members and shareholders.
• Proactive, resourceful, and tenacious attitude; thrives in a fast‑paced, dynamic environment.
• Exceptional organizational, time‑management, and multitasking abilities.
• Proficiency with modern technology stacks and communication platforms (e.g., Google Workspace, Slack).
• Must maintain a regular onsite presence in our Ridgefield Park, NJ office.
• Flexibility to be available during evenings and weekends to address urgent matters.

The role requires problem‑solving; extreme attention to detail; high organizational skills. Office characterized by complex needs, heavy volume, and significant diversity of projects and tasks. You will need to be support‑minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in execution.

Underlying administrative tasks will include:

• Coordinate both domestic and international travel arrangements.
• Reactive and proactive scheduling.
• Internal and external meetings coordination.
• Prepare expense reports and purchase requisitions.
• Provide support to other executive team members.

We are an equal opportunity employer committed to fostering an inclusive, respectful, and diverse workplace. We welcome and encourage applications from individuals of all backgrounds and are dedicated to employment equity and building a team that reflects the diverse communities in which we live and operate.

Please be aware of recruitment scams involving individuals or organizations falsely claiming to represent employers. Innodata will never ask for payment, banking details, or sensitive personal information during the application process. To learn more on how to recognize job scams, please visit the Federal Trade Commission’s guide at (Use the "Apply for this Job" box below)..

If you believe you’ve been targeted by a recruitment scam, please report it to Innodata at  and consider reporting it to the FTC .gov.