Administrative Assistant V

Administrative Assistant V – Boehringer Ingelheim, Ridgefield, CT (Hybrid)

Provide the highest level administrative support to departmental personnel, often working independently on highly complex assignments. Contribute to the discovery, development, and delivery of products, collaborating internationally, and fostering a healthy working environment.

Ridgefield, CT – On‑site with hybrid flexibility (2‑3 days per week on‑site).

• Utilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments.
• Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support.
• Responsible for organizing and coordinating meetings and events (local, U.S. and international), including logistics, hotel arrangements, and other details for senior management.
• Contacts are frequent with individuals outside the company and/or members of senior management within BI. Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives, helps to overcome barriers, provides ongoing feedback to the work team, and facilitates adjustments as directed by management.
• Demonstrates comprehensive knowledge of Boehringer’s mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results.
• Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards in all business contacts.

• Business School certification, or Associate’s degree from an accredited institution, or equivalent work experience.
• Minimum of eight to ten (8‑10) years of administrative, customer service, and/or relevant business experience.
• Five-plus (5+) years of previous administrative experience with BIPI preferred.
• Applies an advanced level of knowledge/skills to a wide range of interdepartmental responsibilities and serves as a resource to others.
• Satisfactory performance record.
• Demonstrates acceptable level of performance for all Administrative Assistant V competencies as defined in the Career Pathway criteria.
• Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint), including MS Project required.
• Demonstrated ability to take ownership and proactively identify business process improvements.

Competitive compensation and benefit programs, mobility, networking, work‑life balance, and a culture that values diversity and fosters a healthy working environment.

Mid‑Senior level

Full‑time

Administrative

Pharmaceutical Manufacturing