Real Estate Office Manager

Overview

We’re looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You’ll also be responsible for organizing office records and customer data, ordering office equipment, and completing other administrative tasks as needed to support the team.

Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today!

• Support the real estate office as needed with other assistant duties, such as picking up orders
• Answer phone calls, emails, and other requests and notify broker of necessary details
• Complete elementary bookkeeping tasks for the broker
• Utilize database to safely keep track of customer records
• Purchase supplies and follow office protocols
• Assist agents with conducting property showings, open houses, and buyer tours
• Coordinate and prepare listing materials, marketing packets, and home prep
• Support client follow-up efforts (text, email, and CRM updates)
• Manage gifting, appointment reminders, and client milestones
• Ensure listing and transaction checklists are followed with precision
• Help schedule inspections, photos, walkthroughs, and closings
• Keep the CRM updated with new leads, client activity, and communication logs
• Be present at team events and play a key role in relationship management

• 2-3 years experience as an executive assistant or administrative assistant
• Used to handling private information and meeting hard deadlines
• Prior experience in real estate is a bonus
• Excellent communication skills and organizational skills
• Experience using word processing programs, spreadsheets and Multiple Listing Service

Compensation: $50,000-$80,000 per year