Accounting Assistant II - Sheriff's Office; COR

Job Openings Accounting Assistant II
- Sheriff's Office (COR)

EXAMPLES OF ESSENTIAL DUTIES

• Process warrants (PV's) to vendors, contractors, and consultants; process a variety of invoices or billings (JV's); process accounts receivable or payable on a manual or automated systems; assemble accounts payable documents for approval.
• Review claims, invoices and other financial transactions for accuracy, legality, and compliance with procedures, rules, or regulations.
• Reconcile on a weekly/monthly basis statement of expenses, revenues, trial balance statements, tax and trust fund accounts, general fund, petty cash fund and department funds; reconcile balance sheet to general ledger.
• Distribute monies paid or received to a variety of accounts; prepare bank or account fund deposits.
• Determine validity of, or liability for, bills or charges; determine which account to credit with unidentified payment.
• Prepare and maintain a variety of statistical reports and records; compile and prepare periodic and special reports.

MINIMUM QUALIFICATIONS

OPTION I

Experience:

One year as an Accounting Assistant I with the County of Riverside or in an equivalent position.
OPTION II

Experience:

Two years in the review, reconciliation, and preparation of financial accounts.
OPTION III

Education:

Completion of 12 semester or 18 quarter units in accounting from an accredited college or university.
ALL OPTIONS

Knowledge of: basic methods, practices, and terminology of fiscal recordkeeping, basic business mathematics; checks, money orders and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording and controlling monies received and disbursed; basic mathematical/fiscal computer applications.

In addition to the above, some positions may require:

Knowledge of:
Basic payroll practices and procedures including FLSA requirements.

Ability to:
Make mathematical computations quickly and accurately; operate standard office equipment which may include computers, calculators, cash registers, adding machines, and duplicating machines; read, understand and follow written and oral instructions; use computerized accounting systems; prepare data in proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers;

understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports; communicate effectively by phone or in person; learn County accounting systems; establish and maintain effective working relationships with others.

In addition to the above:

Ability to:
Interpret and apply a variety of regulations, procedures and requirements; perform research to resolve problems and correct errors; determine proper accounting codes and classification for transactions; reconcile differences within recordkeeping systems using mathematical skills and understanding of the recordkeeping systems and related transactions; understand relationships among accounting or statistical records and documents; perform a variety of financial or statistical recordkeeping work of moderate difficulty.