Accounts Payable; AP) Specialist *Internal

THIS POSITION IS DESIGNATED AS NON-BARGAINING UNIT AND THE INCUMBENT SHALL SERVE IN AN "AT-WILL" CAPACITY.

The Riverside Transit Agency is recruiting for the position of Account Payable (AP) Specialist in our Finance Department. Under minimal supervision, the AP Specialist performs technical accounts payable and accounting duties in the review, analysis, preparation, and maintenance of financial records, systems, statements, and reports.

• Ensures accounts payable aging is accurate and reflects all Agency's outstanding current payment obligations to vendors.
• Solicits month-end accruals from departments and analyzes accrual information for accuracy and completeness.
• Works with Purchasing Department on setting up new vendors, maintaining current vendors, and resolving purchase order issues.
• Thoroughly reviews invoices for contract compliance. Verifies available spending authority, billing, and rate compliance with contract terms, retention, and period of performance. Reviews invoices for compliance with purchase order receipts and price.
• Reviews employee travel reports and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.
• Performs and monitors Projects and Grants interface. Researches and resolves exceptions.
• Processes weekly check and wire runs.
• Maintains a variety of accounting/financial records and documents within accounts payable section; reconciles information and creates adjusting entries for posting to financial system; performs a variety of mathematical calculations.
• Reviews a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and for compliance with regulations, policies, and guidelines.
• Interprets complex information. Researches, resolves, and responds to inquiries/issues.
• Reconciles statements, accounts, and records.
• Participates in audits as assigned.
• Maintains a variety of records including financial and inventory.
• Scans documents and works to keep document management system updated.

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Bachelor's Degree in Accounting or Finance is "preferred" but not required. A High school diploma or general education degree (GED); two years of experience in accounts payable, bookkeeping, accounting or a closely related field, or an equivalent combination of education and experience.

Please note internal requirements may be waived for employees who demonstrate the knowledge, skills, and abilities necessary to successfully perform the essential functions of the position. Such requirements may be evaluated through written and/or computer-based assessments.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent to draw and interpret bar graphs.

Knowledge of basic office equipment and personal computers. Familiarity with software programs such as Microsoft Office, to include Word, Excel, Access, etc. Familiarity with Oracle E Business Suite - Financials Module.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Ability to maintain records and prepare reports. Ability to establish and maintain effective working relationships with others. Ability to establish work sequence/routine. Ability to follow oral and written instructions. Ability to operate 10-key calculator by touch with accuracy. Knowledge of the principles, procedures and terminology used in financial record keeping. Knowledge of basic office procedures.

While performing the duties of this job, the employee is regularly required to sit; use hands to…