Finance & Operations Builder: Shape Core Systems

Hi there! We're Alma 👋

We're on a mission to make immigration more accessible, transparent, and human through cutting-edge technology and thoughtful legal support.

Hi there! We're Alma 👋

We're on a mission to make immigration more accessible, transparent, and human through cutting-edge technology and thoughtful legal support.

We're backed by top-tier investors (Bling, Forerunner, Village Global, NFX, NEA, MVP, Conviction, and Silkroad Innovation), and our team combines decades of experience across immigration law, product, operations, and high-growth startups.

The role

We're hiring an AI-native finance operator to own the day-to-day financial engine of the business today and become the leader of Alma’s finance organization tomorrow.

From Day 1, you will own revenue accuracy, billing and collections, cash movement, and the monthly close, and to bring order and automation to processes that are currently manual. You'll be the internal owner who directs our outsourced accounting, trust-accounting, and audit partners, defines how we measure revenue, and makes sure the numbers are right, and they match the cash in the bank.

This is a high-ownership seat with a clear growth path. As you get the books clean and automated, you'll grow into strategic finance: forecasting, budgeting, and margin analysis, that shapes how we run the business.

We're looking for someone who can both roll up their sleeves on the operational grind today and is sharp enough to automate it away and step up over time.

What you'll own todayRevenue accuracy

• Define what counts as revenue each month and apply it consistently, including cases billed in installments
• Match every case to the right client and deal so revenue isn't over- or under-counted, and correctly classify each category and segments of revenues

• Own invoicing across our platform, Stripe, and off-platform, and make sure every invoice ties to the right case.
• Own accounts receivable end to end — drive collections, enforce controls like collecting the required deposit before work begins, and clean up outstanding balances.
• Process refunds and adjustments per policy and keep a clear record of the reason each time.

• Pay vendor invoices, manage company cards and per-team spend limits, and fund payroll on time across both entities.
• Own our bank accounts, signatories, and money movement, and keep recurring payments and auto-charges clean and current.

• Run the monthly close and produce the P&L: pulling from our stack (Hub Spot, Rippling, Brex, Mercury, and the banks), categorizing expenses, and running the sanity checks that catch real errors.
• Direct and quality-check our outsourced accountants and external auditor: feed them clean data, keep everyone aligned on one revenue definition, and catch mistakes before they land.

• Run payrolls and set up one-off items (e.g. bonuses) from signed agreements.
• Manage contractor payments, and coordinate and approve the sales-commission pay run.

• Handle onboarding/offboarding logistics — HRIS setup, equipment, background checks — and own routine HR and benefits administration.

• Automate all the manual work across the above bullet points — including working with our product and engineering team to build financial controls into the platform.
• Rationalize our finance tooling and vendor relationships (consolidate where we have overlap).

• Building a forward-looking P&L and an operating model that ties headcount and capacity to margins over time.
• Setting assumption-driven budgets with…