Revenue Accountant- Special Funding

Under the direct supervision of the Revenue Manager, the Revenue Accountant position is responsible for Agency-wide special funding revenue accounting functions.

• Maintains a comprehensive communications network with the programs and counties in order to facilitate receivable and collection activities; produce reporting to provide management status of collections including aging reports.
• Coordinates with and assists programs as needed to confirm invoicing and receivable systems are in place, including preparing and processing invoices as needed for certain programs, maintaining necessary documentation, and periodic auditing of these systems.
• Setup of new clients in accounting software.
• Prepares monthly revenue accruals based on invoicing prepared by program and/or fiscal team.
• Validates client billing data, including termination dates, on a timely basis to ensure proper reimbursements with counties and foster parents.
• Coordinates with Office Services Support staff on daily cash deposits including coding for entry into accounting system; works closely with programs on short payments and over payments following up when necessary with schools and counties; maintains data in Accounts Receivable sub-ledger to allow for timely follow up.
• Prepares journal entries as needed to properly allocate costs and revenues related to billing activities.
• Coordinates with Accounts Payable to process over payment refunds.
• Updates monthly reporting of service units and billing data for Financial Analysis team (Unit Rate Report).
• Coordinates with Financial Analysts and G/L Accountant to ensure cost report settlements are properly reflected in accounting systems.
• Maintains and updates standard operating procedures for Revenue Accounting tasks performed.
• Assists with backup of other Revenue Accounting staff duties including performing tasks of other staff as needed and setting up new sites, including training program staff on reporting requirements to fiscal Revenue Accounting team.
• Completes other duties as assigned.
• Manages reconciliations between various systems including but not limited to:
• Service minutes as reported in company owned database(s) compared to county database or EHR, service minutes in Unit Rate Report, service minutes in invoices submitted to counties, service minutes among various reports within company owned database(s),
• Revenue in Accounts Receivable sub-ledger compared to revenue in general ledger, payments made against invoices.
• Special Funding responsibilities:
  • Victor Health Plan Services (ECM and Wrap) .
  • Commercial Insurance (OHC)
  • Grant Funding
  • Training services
  • Miscellaneous Agency Payments/Revenue
  • Deposit distribution (triage) and tracking for the Revenue Team
  • Self-Pay client services

• Must have minimum of a Bachelors’ degree in Accounting or business related field. Four years of related accounting experience can substitute for Bachelors’ degree.
• Must have experience with computerized accounting systems and possess intermediate knowledge of MS Excel.
• Must have the ability to work effectively across multiple locations and divisions in a collaborative manner.
• Must possess excellent written and verbal communication skills and excellent listening and problem solving skills.

• Bachelors’ degree in Accounting or related business field from an accredited four-year college or university, and four years of related accounting experience.
• Two or more years of health care (physical, mental and/or behavioral) billing experience.
• Two or more years of Medi Cal billing experience.
• Knowledge of Microsoft Great Plains Dynamics software, related software applications/tools, and other Microsoft Office products.
• Advanced knowledge of Microsoft Excel.