Administrative Assistant

Herman Weissker, Inc. is a leading company in the construction and engineering industry. We are seeking a reliable and detail-oriented Clerical Assistant to join our team at an established underground utility construction company. The ideal candidate will provide essential administrative support to ensure smooth office operation and assist with a variety of clerical and vendor-related tasks.

To provide telephone and administrative support for the front office and staff.

• Assist in vendor set-up and maintain accurate records.
• Track and coordinate renewal of business, contracts, and related licenses.
• Process incoming and outgoing mail efficiently.
• Post incoming payments and maintain documentation.
• Respond to email and phone inquiries professionally and properly.
• Provide administrative support for contract and vendor management.
• Place and manage office supplies.
• Perform other general office duties and other tasks as assigned.

• Required high school Diploma and/or GED equivalent.
• Minimum 2 years of administrative experience

• Manage a variety of documents, many highly confidential. May write reports, letters, and memos.
• Prior experience in the construction industry is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Experience with Viewpoint Spectrum software strongly preferred.
• Ability to work independently and manage multiple tasks.
• Perform other duties as assigned.
• Must possess good communication, organizational, and problem-solving skills.
• Working knowledge of business procedures and letter and report formats.

The above statements are intended to describe the general nature of the work performed by employees assigned to this position. This description assists in ADA compliance and is not intended for any other purpose, such as compensation. All employees must comply with company policies and applicable laws. Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position at any time.

Herman Weissker, Inc. is an Equal Opportunity Employer.