Administrative Officer - Chancellor's Office

Administrative Officer - Chancellor's Office

Location: Main Campus - UCR

Schedule: 8AM - 5PM

Category: Campus Administration and Operations

Salary: $73,600 - $133,200

Full/Part Time: Full-time (100%)

Organization: Chancellor

Department: S. Jack Hu

Final date to receive applications: Open Until Filled

Position Information: Applicants must submit both a cover letter and a resume to receive full consideration.

This Administrative Officer supports the Office of the Chancellor and the Office of Government & Community Relations, ensuring efficient, professional, and continuous operations of the Chancellor’s Immediate Office. Responsibilities include high-level scheduling, correspondence, travel planning, financial reconciliation, procurement, and drafting professional communications for the Associate Chancellor and the Chancellor’s Office.

• Administrative Operations (40%): Manages daily office operations, budget development, procurement, travel, facilities, and technology needs; advises on sensitive operational matters and leads administrative initiatives.
• Special Program & Projects Management (30%): Provides strategic support for complex projects and programs, oversees timelines, prepares briefing materials, and coordinates office-wide initiatives.
• Travel Coordination & Management (25%): Strategically manages complex scheduling, travel logistics, and reconciliation for executive stakeholders.
• Other duties as assigned (5%): Administrative assistance for strategic initiatives and special projects.

• Bachelor's degree in related area and/or equivalent experience/training.

• 4 - 7 years of related experience.
• Experience in higher education.
• Preferred:
  Experience using UCR financial systems and applications.
• Preferred:
  Experience in event management and/or program development.

• Knowledge of administrative operations activities such as event planning, basic fundraising, risk management, website design, accounting, payroll, and contracts and grants regulations.
• Thorough knowledge of financial analysis and reporting techniques, and HR policies for staff and academic employees.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling.

• Thorough knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, fund management, and personnel.
• Solid (and advanced) knowledge of common University-specific computer applications.
• Knowledge of UC systems, policies, and procedures.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law.

For information about our generous employee benefits package, visit:
Employee Benefits Overview.

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