Executive Assistant

Benefits:

• 401(k)
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Vision insurance
• Benefits/Perks
• Competitive Compensation
• Great Work Environment

We are seeking an Executive Assistant to join our team! As an Executive Assistant, you will be stepping into a role with many hats, and responsibilities can include providing real-time translation and interpretation between English and Mandarin for meetings/calls/written communication, maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours.

You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.

• Translate and interpret between English and Mandarin in meetings, phone calls, written communication, and business documents to support accurate and effective communication
• Accompany the President on domestic and international travel to provide on-site administrative and logistical support
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Prepare reports, presentations, correspondence, and other professional documentation.
• Organize and maintain confidential files, records, and databases.
• Coordinate board, leadership, and departmental meetings, including agendas, materials, and minutes.
• Monitor and track deadlines, projects, action items, and deliverables.
• Conduct research and compile information to support executive decision-making.
• Screen and manage phone calls, emails, and inquiries with professionalism.
• Process expense reports, invoices, and related administrative transactions.
• Support company initiatives, events, and special projects as assigned.
• Perform other duties as assigned

• Must be fully bilingual in both English and Mandarin (written and spoken)
• Must be willing and able to travel domestically and internationally with the President on short notice as business needs arise
• Professional and calm under pressure
• Flexible and adaptable to changing priorities
• Proactive problem solver with strong judgment
• Positive, collaborative approach to working with others

• Bachelor’s degree in Business Administration, or related field preferred
• 3–5+ years of experience supporting senior-level executives
• Exceptional written and verbal communication skills
• Strong proficiency in Microsoft Office
• Highly organized with excellent attention to detail
• Ability to manage sensitive information with confidentiality
• Demonstrated ability to work independently and anticipate needs
• Strong time management skills and the ability to prioritize multiple tasks