Undergraduate Assistant Programs Coordinator

Overview

Undergraduate Assistant Programs Coordinator — University of California Riverside (School of Business Admin Ops).

General Information

Working Title:

Undergraduate Assistant Programs Coordinator

Department:
School of Business Admin Ops

Department Head:
Yunzeng Wang

Supervisor:
Miguel Aranda

FLSA:
Non Exempt

HEERA Code:
All others, Not Confidential

Grade: 18

This is an on-campus position. Under the supervision of the Director, the incumbent will coordinate all special events and programs sponsored by the Undergraduate (UG) Programs Office, such as Coffee Chats, Career Events, Academic Events, and Student Leadership conferences. This includes all aspects of event management, such as logistics and purchasing. The incumbent will also provide advice and assistance to students on academic and degree progress and major requirements.

Assists students in determining a major, alternative academic option, resolving scheduling conflicts, and similar issues. The program coordinator will support the Director with aspects of the office administration and operations that directly impact students, faculty, student workers, staff, and the graduate advising department.

Level of Supervision Received:
The incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

Position Custom Scope:
This is an on-campus position. Under the supervision of the Director, the incumbent will coordinate all special events and programs sponsored by the Undergraduate (UG) Programs Office, such as Coffee Chats, Career Events, Academic Events, and Student Leadership conferences. This includes all aspects of event management, such as logistics and purchasing. The incumbent will also provide advice and assistance to students on academic and degree progress and major requirements.

Assists students in determining a major, alternative academic option, resolving scheduling conflicts, and similar issues. The program coordinator will support the Director with aspects of the office administration and operations that directly impact students, faculty, student workers, staff, and the graduate advising department.

• Support Director/Assistant Director in all front desk operations including resolution of concerns or complaints and support in scheduling/rescheduling appointments. Supervise, hire, train, and maintain work schedules for all student assistants assigned to front desk operations. Compiles and prepares all purchasing documentation and works with the Dean's office Transactors on behalf of the Undergraduate Program including reimbursements, P.Os, campus recharges, and travel.
  
  Works with the Director and Assistant Director to verify and track UG budget and fund availability and ensure that all requests comply with applicable regulations and policies. Supports all department operations.
• Events:
  Coordinates and implements non-complex student events and assists in the planning and implementation of complex events.
• - Coordinate all special events and programs sponsored by the Undergraduate (UG) Programs Office, i.e. Career Recruitments, Academic Events, Coffee Chats, and the Student Leadership Conference, including all aspects of event management, i.e. logistics, and purchasing.
• - Primary point of contact for all Business Student Organizations and UG Programs Office representative for the School of Business Leadership Council (SBLC).
• - Provides support to all joint events planned within the School of Business, i.e. Beta Gamma Sigma (BGS), Etiquette Dinner, and Commencement.
• - Support recruitment and admissions initiatives as needed when assigned by the Director and Assistant Director.
• - Helps coordinate business-specific recruitment and admissions events. On occasion, visits to high schools and community colleges may be required.
• Academic Advising:
  Provides advice and assistance to students on academic and degree progress and major requirements; assists students in determining a major, alternative academic options, resolve scheduling conflicts, and similar issues.
• - Utilize campus student information databases and CMS systems (e.g.,…