Administrative Assistant Reception

Description

Job Description:

The Administrative Assistant serves as the first point of contact for clients and callers, creating a welcoming and professional office environment. This role provides administrative and operational support to two Financial Advisors and one Wealth Associate within a wealth management office located in Riverside, CA.

Key Responsibilities:

Greet and welcome clients, visitors, and walk-in guests. Answer, screen, and direct incoming phone calls and messages. Manage scheduling, contact lists, and appointment coordination. Maintain reception area and conference rooms to ensure readiness for advisor meetings. Process incoming and outgoing mail and deliveries. Perform administrative duties including filing, copying, scanning, data entry, and document archiving. Order and maintain office supplies and equipment.

Coordinate meeting room logistics and support internal meetings. Assist with operational activities, office communications, and client-facing events. Complete special projects and additional administrative tasks as assigned. Office Support Focus Areas:
Front desk coverage Monday through Friday. Phone management. Client greeting and reception. Mail handling and distribution. Conference room setup and readiness for advisor meetings.

Skills

reception, front desk, professional phone, customer service, scheduling coordinating, organization, financial services, CRM, event coordination, mailroom

Top Skills Details

reception,front desk,professional phone,customer service,scheduling coordinating,organization

Additional

Skills & Qualifications

Financial services or wealth management office experience Event coordination experience Mailroom and office operations support Conference room management CRM experience Records management and document archiving

Experience Level

Entry Level

Job Type & Location

This is a Contract position based out of Riverside, CA.

Pay and Benefits

The pay range for this position is $26.20 - $27.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Riverside, CA.

Final date to receive applications

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully onsite position in Riverside,CA.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion,…